Create an event

You can create Google Calendar events from your computer or device.

Ways to create an event

Click an empty time in your calendar
  1. On your computer, open Google Calendar.
  2. Optional: If you want to add guests to your event, on the left click Search for people and start typing the names of your guests.
  3. Click any time on the calendar that doesn't already have an event scheduled.
  4. Add a title to the event, and any event details.
  5. Optional: To change the time zone, make the event repeat, pick an event color, add notifications, set your availability, change visibility, change guest permissions, or add an attachment, click More options
  6. Click Save

Tip: To create a longer event, drag your mouse down the page while you're selecting the time.

Click the Create button
  1. On your computer, open Google Calendar.
  2. Optional: If you want to add guests to your event, on the left click Search for people and start typing the names of your guests.
  3. In the top left corner, click Create  Add.
  4. Add a title to the event, and any event details.
  5. Optional: To change the time zone, make the event repeat, pick an event color, add notifications, set your availability, give edit access to guests, or add an attachment, click More options
  6. At the top of the page, click Save.
Quickly create an event

You can quickly create an event for a specific time if you see "Add title and time" in the text box. 

  1. On your computer, open Google Calendar.
  2. Click the space next to date you want to add an event to.
  3. Add a title and time for your event.
  4. Click Save. Calendar will automatically create an event at the time you set.

Examples:

  • Tennis practice at 5pm
  • Dinner at 7pm

Tip: You can use the keyboard shortcut Shift + C to quickly create an event in any view. 

Create an event from a Gmail message

You can create a calendar event from a Gmail message. The calendar event automatically invites people on the Gmail message, and includes the Gmail message in the calendar event description.

Create a Calendar event from Gmail

  1. On your computer, go to Gmail.
  2. Open the message.
  3. At the top, click More More and then Create event.
    • Google Calendar creates an event, copying the Gmail message title and text.
    • Google Calendar automatically invites people related to the Gmail message.

      Tip: To invite more people, on the right under "Guests," enter an email address.

  4. You can change the event time, date, and location.
  5. When you're done, click Save.

​Important: Event settings, like guest permissions, aren't transferred over when you create an event from Gmail.

Event options

Create an all-day event
  1. On your computer, open Google Calendar.
  2. In the top left corner, click Create Add.
  3. Add a description for your event.
  4. Under the date and time, check the box next to All day.
  5. Click Save.

You'll see all-day events at the top of the page for that day.

Create a repeating event

You can create a repeating event. Learn how to create and manage repeating events.

Add or remove video calls

When you add a video call to an event, your invitees can join a Google Hangout video call. Each video call that's created has a unique URL that's specific to that event.  

Turn automatic video calls on or off

If you got your Google Account through your work, school, or group, you may not see the "Automatically add video calls to events I create" setting. Your domain admin can turn this setting on or off.

  1. On your computer, open Google Calendar.
  2. In the top right corner, click Settings Settingsand then Settings.
  3. Next to "Automatically add video calls to events I create," select Yes or No
  4. At the bottom of the page, click Save.

Add or remove a video call from one event 

  1. On your computer, open Google Calendar.
  2. In the top left corner, click Create  Add
  3. Click Add location and conferencing and then Add conferencing
  4. Select the app you want to use.
  5. Click Save.

Note: If you use Calendar for work or school, you can add third-party conferencing apps from the G Suite Marketplace. Get extra Calendar tools

Add live streaming

If you use Calendar and Hangouts Meet for work or school, you can add view-only live streaming to an event for up to 100,000 people to watch.

You can share the meeting information and a stream URL with all guests in one event or create a separate view-only event. Guests in a view-only event can’t participate in the meeting.

  1. On your computer, open Google Calendar.
  2. In the top left corner, click Create  Add .
  3. Click Add location and conferencing and then Add conferencing and then Hangouts Meet.
  4. Next to "Join Hangouts Meet," click the down arrow Down arrowand then Add live stream.
  5. Optional: To copy the stream URL, click Copy Copy and then Done. Then, paste the view-only link into the event description or share it with guests in email or chat. These guests can share the link with other people.
  6. Click Save.

Note: If you don’t see the option to add a live stream, this feature might not be available for your company or organization. Compare G Suite editions.

Remove live streaming from an event

  1. On your computer, open Google Calendar.
  2. Click the event on your calendar and then Edit Edit.
  3. Next to "Hangouts Meet," click the down arrow Down arrowand then Remove live stream.

Note: The meeting link changes when you add and remove live streaming. Share updated links with guests.

Related articles

Live stream a video meeting

Pick a color for your event

When you're creating an event, you can choose the color that event will show as in your calendars. People won't be able to see the color you set for events unless you've given them permission to make changes on your calendar. Learn how to manage your calendar permissions.

  1. On your computer, open Google Calendar.
  2. Right click an existing event. Then, pick a color.

Edit an event you've created

  1. On your computer, open Google Calendar.
  2. Click on the event you want to edit. If you see Edit event Edit event , click it.
  3. Make changes to your event.
  4. At the top of the page, click Save.

Let guests edit your event

You can let your guests edit event details, such as adding rooms, adjusting the time, or adding attachments.

  1. On your computer, open Google Calendar.
  2. Click an event and then Edit event Edit event.
  3. At the right, under “Guests can,” check “Modify event.”
  4. Click Save.

Note: When you check “Guests can modify event,” they can edit all fields, view the guest list, book rooms, and manage the event as you can.

Troubleshoot issues

Can't save events

Try these steps in order:

  1. Refresh the page.
  2. Clear your browser's cache and cookies.
  3. Make sure Javascript is turned on.
  4. Sign out of Google Calendar.
  5. Close your browser.
  6. Open your browser and sign in to Google Calendar again. Make sure to use "https" in the web address instead of "http."

If you're using a third-party app to sync your calendar, try turning off sync before signing back in again.

Related articles

Was this helpful?
How can we improve it?