Add attachments to your events

To give your guests important event information, you can add documents, spreadsheets, meeting notes, and other files directly to an event.

Add an attachment

You can add files from Google Drive or upload files from your computer.

  1. On your computer, open Google Calendar.
  2. Create an event, or open an existing event.
  3. If you create a new event, click More options.
  4. At the bottom, in the description box, click Add attachment Attach.
  5. Choose a file that's already in your Google Drive. To add a file from your computer, click Upload.
  6. When you finish, click Select or Upload.

Sharing options

If you've invited other people to the event and they don't have access to view the file, you'll be asked to choose one of these sharing options when you save the event:

  • Anyone with the link can view, comment, or edit: Anyone who has the link can access the file. Guests can share the file with someone else, and they won't need a Google Account to see it.
  • Guests of this event can view, comment, or edit: Shares the file with your guests. They need a Google Account to see the file. They can only share the file with someone else if you give them "Can edit" access.
  • Save without sharing: Guests who don't have access will see the title of the file, but they won't be able to open it.

Tips:

  • You can also open the file in the Google Drive app for other sharing options.
  • The names of any files you attach to your event will be visible to both invited guests and anyone with access to the event details.

Remove an attachment

  1. On your computer, open Google Calendar.
  2. Open an event.
  3. In the description box, hover over the attachment you want to remove.
  4. Click Remove attachment Cancel.
  5. At the top, click Save.

Add meeting notes to events

You can start and share meeting notes directly from Google Calendar events. 

Important: You must be on a computer to add meeting notes to an event. 

Add meeting notes to a new event from Google Calendar
  1. On your computer, open Google Calendar.
  2. Create an event.
  3. Optional: Enter the title, time, guests, and other details.
  4. Click Add description or attachments and then Create meeting notes and then Save.
    • Your meeting notes, pre-populated with event details, are attached to your event and shared with your guests, including those outside of your organization.

Add meeting notes to an existing event from Google Calendar

Important: To add meeting notes to an existing event, you must have permission to modify the event.

  1. On your computer, open Google Calendar.
  2. Click an existing event and then Take meeting notes.
    • Pre-populated Meeting notes with event details are attached to your event.
  3. Meeting notes open in a new window. On the right, click Share.

Add meeting notes to events from Google Docs

  1. On your computer, open a new or existing Google Doc you want to add to an event.
  2. In the doc, enter “@”.
  3. In the pop-up menu, click Meeting notes.
  4. Search for an event.
  5. Select an event. Meeting notes are pre-populated with event details but aren't attached to the event.
    • If you’re the meeting organizer: A pop-up prompts you to share and attach the document to your event. To give access, click Share & attach.
    • If you’re not the meeting organizer: A pop-up prompts you to share the document. To give access, click Share. The document doesn't attach to the event.

Learn about Meeting notes

  • When you add Meeting notes to an event, the changes don't appear in Google Calendar and vice versa. For example:
    • If you update a document with new guests, the new guests aren't automatically invited to the event.
    • If you change the document’s title, the title doesn't change in Google Calendar.
    • If you change an event in Google Calendar, event details don't change in the Meeting notes.
  • You can’t add meeting notes to an event if:
    • You don’t have permission to edit the event.
    • Another person already attached meeting notes.

Troubleshooting

Guests don't have permission to find attachments
Attachments are stored in Google Drive, so your guests don't automatically have permission to view your attachments. To give your guests access to the files, you can share each file from Google Drive
"Adding attachments has been disabled by your domain administrator" message
If your work, school, or organization turns off Drive sharing, you find the "Adding attachments has been disabled by your domain administrator" message. If you find this message, contact your admin.
I can’t find "Add attachment"

If your Google Drive isn't linked to the Google Account you use to create the event, you won't find Add attachment Add attachment.

To fix this, make sure:

  • The documents you want to attach upload to Google Drive.
  • You sign in with the same account that you use for Google Drive.
 
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