Add attachments to your events

To give your guests important event information, you can add documents, spreadsheets, meeting notes, and other files directly to an event.

Add an attachment

You can add files from Google Drive or upload files from your computer.

  1. On your computer, open Google Calendar.
  2. Create an event, or open an existing event.
  3. If you create a new event, click More options.
  4. At the bottom, in the description box, click Add attachment Attach.
  5. Choose a file that's already in your Google Drive. To add a file from your computer, click Upload.
  6. When you finish, click Select or Upload.

Sharing options

If you've invited other people to the event and they don't have access to view the file, you'll be asked to choose one of these sharing options when you save the event:

  • Anyone with the link can view, comment, or edit: Anyone who has the link can access the file. Guests can share the file with someone else, and they won't need a Google Account to see it.
  • Guests of this event can view, comment, or edit: Shares the file with your guests. They need a Google Account to see the file. They can only share the file with someone else if you give them "Can edit" access.
  • Save without sharing: Guests who don't have access will see the title of the file, but they won't be able to open it.

Tips:

  • You can also open the file in the Google Drive app for other sharing options.
  • The names of any files you attach to your event will be visible to both invited guests and anyone with access to the event details.

Remove an attachment

  1. On your computer, open Google Calendar.
  2. Open an event.
  3. In the description box, hover over the attachment you want to remove.
  4. Click Remove attachment Cancel.
  5. At the top, click Save.

Add meeting notes to events

You can start and share meeting notes directly from Google Calendar events. 

Important: You must be on a computer to add meeting notes to an event. 

Add meeting notes to a new event from Google Calendar

  1. On your computer, open Google Calendar.
  2. Create an event. 
    Optional: Enter the title, time, guests, and other details. 
  3. Click Add description or attachments and thenCreate meeting notes and then Save
    Your meeting notes, pre-populated with event details, are attached to your event and shared with your guests, including those outside of your organization.

Add meeting notes to an existing event from Google Calendar

  1. On your computer, open Google Calendar.
  2. Click an existing eventand thenTake meeting notes.
    Meeting notes, pre-populated with event details, are attached to your event.  
  3. The meeting notes document opens in a new window. To share the notes doc with your guests, on the right, click Share.

Add meeting notes to events from Google Docs

  1. On your computer, open the Google Doc you want to add to an event.
  2. Enter “@”.
  3. In the pop-up menu that appears, click Meeting notes.
  4. Search for the event where you want to add the meeting notes. 
  5. Select the event. Meeting notes are pre-populated with event details but aren't attached to the event.
    • If you’re the meeting organizer: A pop-up prompts you to share and attach the document to your event. To give access, click Share & attach.
    • If you’re not the meeting organizer: A pop-up prompts you to share the document. To give access, click Share. The document doesn't attach to the event.

About meeting notes

  • When you add meeting notes to an event, the contents of the document populate one time and aren’t updated in your Google Calendar and vice versa. For example: 
    • Additions to the document’s attendee list don’t automatically invite new guests to the event.
    • Changes to the document’s title don’t change the document’s title in the Google Calendar view.
    • Changes to an event don’t change the title, date, or attendees listed in the meeting notes.
  • You can’t add meeting notes to an event if:
    • You don’t have permission to edit the event. 
    • Another person already attached meeting notes to the event.

Troubleshooting

Guests don't have permission to find attachments
Attachments are stored in Google Drive, so your guests don't automatically have permission to view your attachments. To give your guests access to the files, you can share each file from Google Drive
"Adding attachments has been disabled by your domain administrator" message
If your work, school, or organization turns off Drive sharing, you find the "Adding attachments has been disabled by your domain administrator" message. If you find this message, contact your admin.
I can’t find "Add attachment"

If your Google Drive isn't linked to the Google Account you use to create the event, you won't find Add attachment Add attachment.

To fix this, make sure:

  • The documents you want to attach upload to Google Drive.
  • You sign in with the same account that you use for Google Drive.
 
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