Use a screen reader with Google Calendar

You can create and track events, send invites to others, accept or reject invitations, and more in Google Calendar using a screen reader.

Tips for using keyboard shortcuts

  • JAWS: Turn off virtual cursor or use the JAWS pass through command JAWS + 3.
  • NVDA: Switch to focus mode or use the pass through command NVDA + F2.
  • ChromeVox or VoiceOver: Don't switch modes or use a pass through command.

Learn how to turn on keyboard shortcuts.

Navigation tips

  • To go to the next time period, press n or j.
  • To go the previous period, press p or k.
  • To return to showing today, press t.
  • To create an event, press c.
  • To move to the next event, press Tab. To go back, press Shift + Tab.
  • To go to the mini calendar, use your screen reader's "Move to table" command. Then select the day you want to be first in the view area.

View Tasks & Keep

You can now use Keep and Tasks in a side panel while using Calendar. The tools in the side panel are collapsed, by default. To go to the side panel and expand one of the tools, follow these steps:

  1. To go to the side panel, use these shortcuts:
    • Windows: Ctrl + Alt + . (period) or Ctrl + Alt + , (comma)
    • Chromebook: Alt + Shift + . (period) or Alt + Shift + , (comma)
    • Mac: + Option + . (period) or + Option + , (comma).
  2. In the side panel, press the up or down arrow to move between Keep and Tasks, then press Enter to expand the tool that you want to use.
  3. In the side panel, you can now do the following actions, without leaving Calendar:
    • Keep: Create checklists and take notes.
    • Tasks: Add to-do's and deadlines.
  4. To move back to Calendar while the side panel is open, use these shortcuts:
    • Windows: Ctrl + Alt + . (period) or Ctrl + Alt + , (comma)
    • Chromebook: Alt + Shift + . (period) or Alt + Shift + , (comma)
    • Mac: + Option + . (period) or + Option + , (comma).
  5. To close the side panel, press Shift + Tab until you reach Close, then press Enter.

Learn more about how to use Keep and Tasks with Calendar.

Create and update events

Create an event with guests or rooms

Note: Your work or school has to set up rooms in Calendar before you can book them.

To invite people and book rooms for your events:

  1. Open Google Calendar.
  2. Select Create event.
  3. Fill out the event details.
  4. Optional: Select "Does not repeat" and choose how often to repeat it.
  5. Select Guests, then enter the names of the guests.
  6. Select Rooms, then enter the names of the rooms.
  7. Optional: To choose a time that works for everyone else with a Google Account, select Suggested times.
  8. Save the event.
  9. Optional: If you want to send an email to guests, select Send.

Find a time

If someone has shared their calendar with you, or is part of your work, school, or other organization, you can check if they're free or busy when adding them to an event.

  1. Open Google Calendar.
  2. Select Create event.
  3. In the "Add Guests" box, enter the name or email address of the person you want to invite.
  4. Select Find a time. If the guest you invited has shared their calendar with you, you'll see their schedule next to yours.

Respond to invitations

  1. Open Google Calendar.
  2. Select an event.
  3. Select Yes, Maybe, or No.

Respond to an invite and send a note

When you respond to an invitation, you can also add a note for the person who created the event, like "I'll be 10 min late" in the event settings.

  1. Open Google Calendar.
  2. Open an event.
  3. Select Edit event Edit event.
  4. Select Yes, Maybe, or No.
  5. Select Add a note and enter your note. (Other people that are invited to the event will be able to see what you wrote under your name.)
  6. Save the event.

Change how you're notified of events

When you create an event, you can choose whether Calendar sends you updates by email or system notification.

  1. Open Google Calendar.
  2. Select Create event.
  3. Fill out the event details.
  4. In the Notification method menu, choose how and when you want to be reminded.
    • You can pick between notification alerts or email and choose when you get the notification.
    • To add another notification method or time, select Add a notification.
    • To remove a notification, select Remove notification.
  5. Select Save.

Add or change notifications for existing events

  1. Open Google Calendar.
  2. Select an event.
  3. Select Edit.
  4. In the Notification method menu, choose how and when you want to be reminded.
    • You can pick between notification alerts or email and choose when you get the notification.
    • To add another notification method or time, select Add a notification.
    • To remove a notification, select Remove notification.
  5. Select Save.

Share your calendar

You can show when you're available by sharing calendars with coworkers, friends, and family with a Google Account.

  1. Open Google Calendar.
  2. Select Settings Settings and then Settings.
  3. Under "Settings for my calendar," select the calendar you want to share.
  4. Under "Share with specific people," select Add people.
  5. Enter the email address of someone you want to share your calendar with.
  6. When you're done, select Send.

View other calendars

You can add other calendars to yours, like holiday lists.

  1. Open Google Calendar.
  2. Select Other calendars.
  3. Find the calendar you want to view or hide and turn it on or off.

Identify which calendar an event is in

To find out who created an event or whose calendar the event is on:

  • Use arrow keys in virtual cursor off or focus mode. You'll hear information as you highlight calendars, such as the calendar's name.
  • Expand an event and listen to the name of the calendar in the event details.

Delete an event

If you can't attend an event or don't want it on your calendar, you can delete it.

  1. Open Google Calendar.
  2. Select an event.
  3. Delete the event:
    1. If Calendar keyboard shortcuts are on, press Backspace.
    2. Select Delete.

Restore deleted events

If you deleted an event by mistake, you can view or restore it for 30 days after deleting them.

  1. Open Google Calendar.
  2. Select Settings Settings and then Trash.
  3. Optional: Check the checkbox for the event or events you want to restore, then select Restore selected events.
Was this article helpful?
How can we improve it?