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Events from Gmail

When you get an email about an event like a flight, concert, or restaurant reservation, it's added to your calendar automatically. If you don't want events from Gmail on your calendar, you can delete a single event, or change your settings so that events aren't added automatically.

Note: Events from Gmail aren't available for Government accounts, or Google Accounts that don't have Gmail.

See & update events

See event details

When you open your event in Google Calendar on a browser or in the Google Calendar app, you'll see information like the location of your event or your flight confirmation number. You'll also see a link to see the email the event was created from.

If you sync your events with an app or computer program other than Google Calendar, you'll still see your events from Gmail, but you won't see some event details.

Updates to your event

After your event is added to your calendar, it will continue to get updated with new information. For example, if you get an email confirmation that you changed the time of your dinner reservation, the time will change in the calendar event too.

Note: You can't edit the event details yourself.

Notifications

You'll get notifications for events from Gmail based on your default notification settings. You can change the notification settings for the individual event, or change your default settings. Learn more about notifications.

Flight notifications

By default, you won't get notifications for flight events that were added from Gmail. If you've turned on Google Now, you may get a "Time to leave" notification that will let you know when you need to leave to get to the airport on time.

Remove events from Gmail

You can delete a single event from your calendar, or turn off the setting to automatically add events from Gmail.

Delete a single event
  1. Open Google Calendar.
  2. Click the event.
  3. Click Remove.
Stop adding events from Gmail automatically

When you turn off the setting to add events from Gmail, all past events added from Gmail will be removed from your calendar. If you turn this setting back on, only events in the future will be added.

  1. Open Google Calendar.
  2. In the top right, click the Settings icon  Settings > Settings.
  3. Find the Events from Gmail section (stay in the "General" tab).
  4. Uncheck Add automatically.
  5. At the bottom of the page, click Save

Who can see your events

By default, only you can see events added from Gmail – even if you've shared your calendar with someone else. This includes delegates who have "View changes AND manage sharing" access to your calendar, and coworkers or peers who can normally see your events. If you share your calendar, you'll see options to change who can see your events from Gmail by default, or a single event.

Note: Anyone who has a device that you're logged into with your Google Account will be able to see your calendar events, including events from Gmail.

Change the default visibility
  1. Open Google Calendar.
  2. In the top right, click the Settings icon  Settings > Settings.
  3. Find the Events from Gmail section (stay in the "General" tab).
  4. Choose a visibility option. You'll be asked whether to apply the new visibility setting to only new events, or both existing and new events.
  5. At the bottom of the page, click Save
Change the visibility for a single event
  1. Open Google Calendar.
  2. Click the event.
  3. Click More details.
  4. In the Visibility section, choose an option.
  5. Click Save.
Visibility options
  • Only me – Only you will be able to see events from Gmail on your calendar, even if you've shared your calendar. This is the default option for events from Gmail.
  • Private – Only people who you've given access to make changes to your calendar will be able to see the details of your event. Anyone else who can view your calendar but can't make changes will just see the event as "Busy."
  • Calendar default – Anyone who has access to view details for events on your default calendar will be able to see the name and time for your event from Gmail. Only people who can make changes to your events will be able to see other details from your email like confirmation numbers, flight status, or phone numbers.
    Important: If you share your calendar publicly, choosing this option will also make your event from Gmail visible publicly.
  • Public – If you share your calendar publicly, your event will be visible to everyone viewing your calendar. This option is only available for an individual event, not as the default setting.

If you aren't sure how your calendar is shared, learn more about visibility settings.

Troubleshooting

Events from Gmail don't show up in Calendar

There are a few reasons why an event from Gmail may not show up in Calendar.

You didn't receive the email directly

Events won't show up if the email was:

  • Forwarded to you
  • Sent to a mailing list
  • Sent to you by cc
  • Redirected from another email account

The confirmation email wasn't from certain types of businesses

Events are only added if they are in confirmation emails from businesses about:

  • Flights
  • Hotels
  • Restaurants
  • Ticketed events like movies and concerts

You previously turned Events from Gmail off

If you turned Events from Gmail off, then back on again, you'll only see events from emails you received after you turned it back on.

Report a problem

When to send feedback

  • Event not added from Gmail. Before you report the issue, make sure the email you got was from a business about a flight, hotel, or restaurant reservation, or ticketed event.
  • The event had incorrect or missing information.
  • Event doesn't belong to you. To find out which email the event came from, open the event and click View Source Email (Google Calendar app) or Source URL (computer).

How to send feedback

Fill out the Events from Gmail troubleshooting form to tell us more about the problem you're having.

Aaron is a Calendar expert and author of this help page. Leave him feedback below about the page.

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