Events from Gmail

When you get an email about an event like a flight, concert, or restaurant reservation, it's added to your calendar automatically – no need to copy over the details to your calendar. But if you don't want events from Gmail on your calendar, you can delete a single event or change your settings so that events aren't added automatically.

If you share your calendar, only you can see events added from Gmail unless you change the default setting.

Note: Events from Gmail aren't available for Google Apps for Work, Education, or Government accounts, or Google accounts that don't have Gmail.

Where this information comes from

Information about your events comes from Gmail. The details you'll see in Calendar are the same details you might see in Google Now or an information card in Gmail. Learn more about how this works.

View & update events

View event details

When you open your event in Calendar, you'll often see important details like the location of your event or your flight confirmation number. You'll also see a link to view the email.

Updates to your event

After your event is added to your calendar, it will continue to be updated with new information. For example, if you get an email confirmation that you changed the time of your dinner reservation, the time will change in Calendar too.

You can't edit the event details yourself, but you can change notification settings, and who can see your event (see below).

Notifications

You'll get notifications for events from Gmail based on your default notification settings. You can change the notification settings for the individual event, or change your default settings. Learn more about notifications.

Flight notifications

Flight notifications are a bit different. By default, you won't get notifications for flight events that were added from Gmail. But you can always add a notification to the event yourself.

If you've turned on Google Now, you may get a "Time to leave" notification that will let you know when you need to leave to get to the airport on time.

Where you'll see your events

Your events from Gmail will be visible across all your devices. So if you share a device like a tablet with someone else and it has your account on it, they will see these events as well.

If you sync your events with an app or computer program other than Google Calendar, you'll still see your events from Gmail, but you won't see some event details.

Remove events from Gmail

You can delete a single event from your calendar, or turn off the setting to automatically add events from Gmail.

Delete a single event

Mobile directions

  1. Open the event in the Calendar app .
  2. Touch Edit .
  3. Touch Delete at the bottom.

Computer directions

  1. Find the event in Google Calendar.
  2. Click the event and click Remove.
Stop adding events from Gmail automatically

Keep in mind that when you turn off the setting to add events from Gmail, all past events added from Gmail will be removed from your calendar. And if you turn this setting back on, only events in the future will be added, not past events.

Mobile directions

  1. Open the Calendar app .
  2. Go to the main menu in the top left .
  3. Choose Settings at the bottom.
  4. Select Events from Gmail.
  5. Switch off Add events from Gmail.

Computer directions

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. Find the Events from Gmail section (stay in the "General" tab).
  5. Uncheck Add automatically.

Who can see your events

By default, only you can see events added from Gmail – even if you've shared your calendar with someone else. If you share your calendar, you'll see options to change who can see your events from Gmail by default, or a single event.

Change the default visibility

Mobile directions

  1. Open the Calendar app .
  2. Go to the main menu in the top left .
  3. Choose Settings at the bottom.
  4. Select Events from Gmail.
  5. Touch Visibility.
  6. Choose a visibility option (learn more below).
  7. You'll be asked whether to apply the new visibility setting to only new events, or both existing and new events.

Computer directions

  1. Open Google Calendar.
  2. Click the settings gear in the top right .
  3. Select Settings.
  4. Find the Events from Gmail section (stay in the "General" tab). Choose a visibility option (learn more below).
  5. You'll be asked whether to apply the new visibility setting to only new events, or both existing and new events.
Change the visibility for a single event

Mobile directions

  1. Open the event in the Calendar app .
  2. Touch Edit .
  3. Touch the option next to the lock icon , like Private or Only me.
  4. Choose a different visibility option (learn more below).
  5. Touch Save.

Computer directions

  1. Find the event in Google Calendar.
  2. Click the event and click More details.
  3. In the Visibility section, choose an option (learn more below).
  4. Click Save.
Visibility options
  • Only me – Only you will be able to see events from Gmail on your calendar, even if you've shared your calendar. This is the default option for events from Gmail.
  • Private – Only people who you've given access to make changes to your calendar will be able to see the details of your event. Anyone else who can view your calendar but can't make changes will just see the event as "Busy."
  • Calendar default – Anyone who has access to view details for events on your default calendar will be able to see the name and time for your event from Gmail. Only people who can make changes to your events will be able to see other details from your email like confirmation numbers, flight status, or phone numbers.
    Important: If you share your calendar publicly, choosing this option will also make your event from Gmail visible publicly.
  • Public – If you share your calendar publicly, your event will be visible to everyone viewing your calendar. This option is only available for an individual event, not as the default setting.

If you aren't sure how your calendar is shared, or if you want more details about how these settings work, you can learn more about visibility settings.

Troubleshooting

Events from Gmail don't show up in Calendar

Why events may not show up in Calendar

There are a few reasons why an event from Gmail may not show up in Calendar:

  • Events from Gmail aren't available for Google Apps for Work, Education, or Government accounts, or Google accounts that don't have Gmail.
  • Not all languages are supported yet. We're working to add support for more languages.
  • Events won't show up if the email was forwarded to you or sent to a mailing list. The email has to be sent directly to you. 
  • Events are only added if they are from confirmation emails about flights, hotels, restaurants, and ticketed events like movies and concerts. These emails are generally sent by businesses.  Events in personal emails are not added to Calendar, like a conversation about plans to see a movie with friends.
  • If you had turned this feature off and then back on, only events in the future will be added, not past events. 

Report an issue

If you received a confirmation email in Gmail about an event, but it hasn't been added to your calendar automatically, report the issue by sending us feedback. In your feedback report, it would be helpful if you include the sender email address. Learn how to send feedback.

 

Report incorrect times or details

If the event details you see for an event from Gmail are wrong, report the issue by sending us feedback.

In your feedback report, it would be helpful if you include the sender email address and which details were incorrect. This will help us fix similar issues in the future.

page author courtney

Courtney is a Calendar expert and author of this help page. Leave her feedback below about the page.

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