Schedule resources via Google Calendar

Are you a Google Apps for Business or Education user? You are if you see a Rooms, etc. link in the Add: Guests box when you're creating a Calendar event. If you have the Rooms, etc. option, see Schedule Calendar Resources.

Got a conference room, office hours, or a basketball court that you want to make available to others? Google Calendar makes it easy for you to share your available resources with the "Auto-accept invitations" feature. To learn more about this feature and the different acceptance levels, please visit What's "Auto-accept invitations"?

For assistance enabling this feature, we've provided sample instructions to create a resource calendar for "Conference Room B."

To enable the "Auto-accept invitations that do not conflict" level, please refer to the following steps:

  1. Create a secondary calendar named "Conference Room B."
  2. In the calendar list on the left, click on the down-arrow button next to "Conference Room B," select Calendar settings and scroll down to the "Auto-accept invitations" section. 
  3. Select Auto-accept invitations that do not conflict.
  4. Click Save.
  5. Click the down-arrow next to the calendar you created and select Share this calendar.
  6. Enter the email addresses of the users with whom you wish to grant access to your resource.
  7. Select the desired shared permission level.
  8. Click Save.

To enable the "Automatically add all invitations to this calendar" level, please follow the instructions below:

  1. Create a secondary calendar named "Conference Room B."
  2. In the calendar list on the left, click on the down-arrow button next to "Conference Room B,"  select Calendar settings and scroll down to the "Auto-accept invitations" section. 
  3. Select Automatically add all invitations to this calendar.
  4. Click Save.
  5. Share the calendar's email address with those who don't have access to the calendar. (You can find the calendar's email address in the "Calendar Address" section of the individual Calendar Settings page.)
  6. If you'd also like to allow others to view events on this calendar, click on the down-arrow next to the calendar you created and select Share this calendar.
  7. Enter the email addresses of the users with whom you wish to grant access to your resource.
  8. Select the desired shared permission level.
  9. Click Save.

Please note that the "Auto-accept invitations" feature only works on secondary calendars at this time.

Learn how to schedule events on your resource calendar.

Find instructions on how to set available hours on your resource calendar.