Print your calendar

You can print your Google calendar in any date range.

Print your calendar

  1. On your computer, open Google Calendar.
  2. To select a date range, at the top right, click:
    • Day
    • Week
    • Month
    • Year
    • Schedule
    • 4 days
  3. At the top right, click Settings Settingsand then Print.
  4. On the "Print preview" page, change details such as font size or color.
    • To select size options, click Print.
  5. Click Print.

Tip: When space is available, the location or room(s) of events are also displayed.

 

Set advanced print options

Hide your calendars
  1. On the left, under "My calendars" or "Other calendars," click the name of the calendars you want to hide. They’re hidden if the square next to a calendar is outlined.
  2. To print, follow the steps at the top of this page.

Tip: To unhide a calendar, click it.

Fit your calendar on a page

Only some days fit on a page. To make your calendar fit better:

Change to Landscape or Portrait mode

  1. At the top right, click Settings Settingsand then Print.
  2. On the "Print preview" page, click Orientation dropdown Drop down arrow.
  3. Click Landscape or Portrait.
  4. Click Print.

Hide weekends

  1. At the top right, click Settings Settingsand then Print.
  2. Under "View options," deselect Show weekends.
  3. Click Print.

Change the font size

  1. At the top right, click Settings Settingsand then Print.
  2. On the "Print preview" page, make the font smaller or bigger. 
  3. Click Print.

Tip: If you change the font size, it won't change the number of days on a page. It may make your calendar easier to read.

Save as a PDF
  1. Follow the steps to print your calendar.
  2. In the final window with print options, under "Destination," click Change.
  3. Under "Print destinations," click Save as PDF.
  4. Click Save.

Tip: To find your calendar PDF check your computer’s downloads.

Print in color
  1. In the upper right, click Settings Settings and then Print.
  2. Under “Color and style,” click Full color.
  3. Click Print.

Tip: If “Full color” is selected, RSVPs appear as:

  • Did not respond: transparent box
  • No: transparent box with crossed-out circle
  • Yes: full color box
  • Maybe: full color with a question mark
Include calendar event details
  1. In the upper right, make sure your calendar is in "Schedule view."
  2. In the upper right, click Settings Settings and then Print.
  3. In the print preview dialogue, under "More options," select Print descriptions and Print your response.
  4. Click Print
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