Share your calendar with someone

You can share your calendar with family and friends. Here are a couple examples of what you can do with sharing:

  • Share your main calendar with someone so they can see your schedule.
  • Create a new calendar that multiple people can edit, like a "Hiking" calendar that everyone in a hiking group adds events to.

When you add someone to your calendar, you can decide how they see your events and whether they can also make changes like adding or editing events.

Share your calendar

In Google Calendar, you can have multiple calendars that you add events to. Each calendar can have different sharing settings.

Share an existing calendar

You can share the main calendar for your account, or another calendar you created.

Note: You can only edit your sharing settings from a computer, not the mobile app.

  1. Open Google Calendar on a computer.
  2. On the left, find My Calendars. You may need to click to expand it.
  3. Find the calendar you want to share and click the arrow next to it.
    Menu on hover over calendar name
  4. Select Share this Calendar.
  5. Under Share with specific people, add the email address of the person you want to share with.
  6. For Permission Settings, choose an option in the drop-down menu. Learn more about these options below.
  7. Click Add person, if they aren't already added.
  8. Click Save.

Once you click Save, the person you shared your calendar with will get an email invitation to view your calendar. If they click the link in the email, your calendar will be added to their "Other calendars" list.

Create a new calendar to share

You can create a new calendar and invite other people to view or edit it. When you create an event, you'll see an option to choose which calendar to add the event to.

Note: You can only create a calendar and edit its sharing settings from a computer, not the mobile app.

  1. Open Google Calendar on a computer.
  2. On the left, click the arrow next to My calendars .
  3. Select Create a new calendar.
  4. Fill in the calendar name.
  5. Under Share with specific people, add the email address of the person you want to share with.
  6. For Permission Settings, choose an option in the drop-down menu. Learn more about these options below.
  7. Click Add person, if they aren't already added.
  8. Click Create calendar.

Important: To get your new calendar to show up on your Android phone or tablet, you'll need to turn on sync for that calendar.

Once you click Create calendar, the person you shared your calendar with will get an email invitation to view your calendar. If they click the link in the email, your calendar will be added to their "Other calendars" list.

Share with a group

When you share your calendar with a group, it isn't automatically added to their calendar list. Instead, they'll need to click the link in the email they got to add the calendar to their list.

Use Google Groups

If you want to share a calendar with a large group of people, you can add a Google Group. The calendar sharing settings will automatically adjust to any changes in the group's membership over time. Learn more about Google Groups.

  1. Follow the directions in one of the sections above about how to share.
  2. Instead of adding someone's email address, enter the email address of the Google Group.

Add people individually

You can also share your calendar by adding individual email addresses.

  1. Follow the directions in one of the sections above about how to share.
  2. Add each person's email address.
Share with people who don't have Google Calendar

The only way to let people who don't have Google Calendar view your calendar is to make it public. Keep in mind that if you make your calendar public, your events will appear in public search results and anyone could view your calendar. Learn more about sharing publicly.

Share a calendar with everyone in your organization

If you share a work or school calendar, you’ll see Share this calendar with everyone in the organization. You won’t see this setting if you’re using an @gmail.com account.

How this setting works

  • People in your organization can find your calendar.
  • People outside your organization won't be able to see your calendar.
  • If you invite someone outside your organization to a meeting, they can see information about the meeting.

Options

  • See all event details: People in your organization can view the details of your calendar events, unless you mark them as private.
  • See only free/busy (hide details): People in your organization can see when your time is booked or free, but they can’t see names or details of your events.

Control what others can see

Permission settings

Note: If you use Google Calendar through an organization (such as work or school), you might not see all these sharing options. Your administrator may disable some options.

When you share your calendar with someone (see directions above), you can decide how they see your events and whether they can also make changes like adding or editing events.

Here's what people can do with each sharing option:

Make changes AND manage sharing

Change sharing settings, add and edit events, see details for all events, including private ones, and see the time zone setting for the calendar.

Make changes to events

Add and edit events, see details for all events, including private ones, and see the time zone setting for the calendar.

See all event details

See details for all events except those marked as private, and see the time zone setting for the calendar.

See free/busy information (no details)

See when your calendar is booked and when it has free time, but not the names or other details of your events.

Note: Events from Gmail that have the "Only me" visibility setting aren't visible to anyone you've shared your calendar with, even people with "Make changes" access, unless you change the sharing settings for the event or the default setting for events from Gmail.

Change visibility settings for an individual event

Your events automatically have the same sharing settings as your calendar. You can edit the visibility setting for each event, but how visibility settings work depends on how your calendar is shared.

Learn more about changing the visibility setting for an individual event.

Stop sharing your calendar

Remove people from sharing settings, or stop sharing publicly
  1. Open Google Calendar on a computer.
  2. On the left, find My Calendars. You may need to click to expand it.
  3. Find the calendar you want to stop sharing and click the arrow next to it.
    Menu on hover over calendar name
  4. Select Share this Calendar.
  5. To stop sharing publicly, uncheck the box for Make this calendar public.
  6. To stop sharing with specific people, click the trash icon to the right of each person you want to remove .

If you share multiple calendars, repeat these steps for any other calendars that you want to stop sharing.

Troubleshooting

If the other person is having trouble seeing your calendar, try these steps:

  1. Make sure you added the correct email address.
  2. Remove the person from the calendar's sharing settings and then add them back. See the directions above.
  3. Make sure they click the link in the email they received. They should check their Spam folder if they can't find it.

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Courtney is a Calendar expert and author of this help page. Leave her feedback below about the page.

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