Share your calendar with someone

You can share your calendar with family, friends, and co-workers.

  • Share your main calendar with someone so they can find your schedule.
  • Create a calendar that multiple people can edit, like a family calendar.
  • Add someone, like an administrative assistant, as a delegate of your calendar to schedule and edit events for you.

Important: Use caution if you share your calendar. Anyone with full permission will be able to respond to invitations, create and edit events, and share your calendar with others.

Share your calendar

In Google Calendar, you can have multiple calendars that you add events to. Each calendar can have different sharing settings.

Share an existing calendar

You can share the main calendar for your account, or another calendar you created. Learn how to create a new calendar.

Tips:

  • If you’d like to share a calendar that you don’t own, you’ll need to ask the owner to turn on the Make changes and manage sharing permission. 
  • If your account is managed through work or school, you might not have access to all of the permissions options. To learn more, contact your admin.
  1. On your computer, open Google Calendar. You can't share calendars from the Google Calendar app. 
  2. On the left, find the "My calendars" section. You might need to click it to expand it. 
  3. Hover over the calendar you want to share, click More More and then Settings and sharing.
    • To broadly share it: Under "Access permissions," check the boxes of the ways you want to share and choose your options in the drop-down menu. Learn more about these options below.
    • To share with individuals: Under "Share with specific people," click Add people.
  4. Add the person or Google group email address. Use the dropdown menu to adjust their permission settings.
  5. Click Send.

If you share your calendar with a group, it isn't automatically added to their “Other calendars” list. Instead, they'll need to click the link in the email they got to add the calendar to their list. The calendar sharing settings will automatically adjust to any changes in the group's membership over time. Learn more about Google Groups.

Delegate your calendar

You can give others full permission to administer your calendar. We don’t recommend that you give full permission to many people or groups.

  1. On your computer, open Google Calendar.
  2. On the left, find the "My calendars" section. You might need to click it to expand it.
  3. Point to the calendar you want to share.
  4. Click MoreMore and then Settings and sharing.
  5. Under "Share with specific people," click Add people.
  6. Enter your new delegate’s email address.
  7. Under "Permissions," click Make changes and manage sharing.
  8. Click Send.

Tip: Your delegate can find your calendar on the left under "My calendars." If they create an event on your calendar, the invitation will come from you. Learn more about permission settings.

Share with people who don't have Google Calendar

The only way to let people who don't have Google Calendar view your calendar is to make it public. Learn more about sharing publicly.

Share a calendar with everyone in your organization

If you use Google Calendar through your work, school, or other organization, you'll find the option under “Access permissions” to make your calendar available for everyone in your organization. 

How this setting works

  • People in your organization can find your calendar.
  • People outside your organization won't be able to find your calendar.
  • If you invite someone outside your organization to a meeting, they can find information about the meeting.

Options

  • Find all event details: People in your organization can find the details of your calendar events unless you mark them as private.
  • Find only free/busy (hide details): People in your organization can find when your time is booked or free, but they can’t find names or details of your events.

Unshare your calendar

Remove people from sharing settings, or stop sharing publicly
  1. On your computer, open Google Calendar.
  2. On the left, find the "My calendars" section. You might need to click it to expand it. 
  3. Point to the calendar you want to unshare, click More More and then Settings and sharing.
  4. Under "Access permissions," turn off Make available to public.
    • To stop sharing with specific people: Under "Share with specific people," next to the person you want to remove, click Remove Remove.

If you share multiple calendars, repeat these steps for any other calendars that you want to stop sharing.

Stop sharing availability info with other apps
If your calendar is visible to others, and someone tries to contact you while you’re unavailable, they’ll receive a notice in G Suite or other Google apps. To remove this notice:
  1. On your computer, open Google Calendar.
  2. On the left, Find the "My calendars" section. You might need to click it to expand the section. 
  3. Point to the calendar you want to unshare, click More More and then Settings and sharing.
  4. Under "Access permissions," turn off Show calendar info in other Google apps, limited by access permissions.

Control what others can find

Permission settings

Tip: If you use Google Calendar through your work, school, or other organization, you might not find all these sharing options if your admin turned them off. 

When you share your calendar with someone, you can decide how they find your events and whether they can also make changes like adding or editing events.

Here's what people can do with each sharing option:

Make changes & manage sharing

  • Change sharing settings
  • Add and edit events
  • Find details for all events, including private ones
  • Find the time zone setting for the calendar
  • Permanently delete the calendar 
  • Restore or permanently delete events from the calendar's Trash

Make changes to events

  • Add and edit events
  • Find details for all events, including private ones
  • Find the time zone setting for the calendar
  • Restore or permanently delete events from the calendar's Trash

Find all event details

  • Find details for all events except those marked as private
  • Find the time zone setting for the calendar

Find only free/busy (hide details)

Check when your calendar is booked and when it has free time, but not the names or other details of your events.

Tip: Events from Gmail that have the "Only me" visibility setting aren't visible to anyone you've shared your calendar with, even people with "Make changes" access, unless you change the sharing settings for the event or the default setting for events from Gmail.

Change visibility settings for an individual event

Your events automatically have the same sharing settings as your calendar. You can edit the visibility setting for each event, but how visibility settings work depends on how your calendar is shared.

Learn more about changing the visibility setting for an individual event.

Troubleshooting

If the other person is having trouble finding your calendar, try these steps:

  1. Make sure you added the correct email address.
  2. Remove the person from the calendar's sharing settings and then add them back. Find the directions above.
  3. Make sure they click the link in the email they received. They should check their Spam folder if they can't find it.

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