Change your event visibility settings

When you share your calendar, your events and calendar have the same visibility settings. You can change your visibility settings for certain events.

Change the visibility settings for an event

Important: After you share your calendar with others, you can update the visibility of an event. Learn how to share your calendar.

1. On your iPhone or iPad, open the Calendar app .
2. In your calendar, open an event.
3. At the top right, tap Edit Default visibility.
4. Select a visibility setting:
   • Default visibility
   • Private
   • Public
5. Tap Save.

Learn about event visibility settings

When you share your calendar with others, they can find different information about your events.

Understand event visibility in Calendar

• If you don’t share your calendar or make it public, your events:
  • Aren’t shared with others
  • Are only visible to you
• If you set your calendar to only show events as ”Free” or ”Busy” for everyone, event details can be visible to others to whom you assigned different visibility settings. To limit the visibility of individual events, set the event to “Private”.
• If you have a work or school account, your administrator controls event sharing settings for your organization, such as default event visibility.
• When you invite someone to an event, they can control how your event shows on their calendar.
  • If your event is set to “Default visibility” and your invitee has shared their calendar with others, those people can find the event details on the invitee’s calendar.
  • If your event is set to “Default visibility” and you book a meeting room or other resource, people with access to the resource’s calendar can also find the event details.
• Even if you set your event as private, some details might still be visible to others when you invite guests or book rooms. These details may include:
  • Event start time
  • Event end time
  • Event creator

Learn how calendar settings affect event visibility

Important: If your calendar is public, people can find all event details even if you change the visibility settings in the event details.

When you share your calendar with others, you can select how they find your events and if they can make changes to your events.

Visibility options	What others can do on your calendar	How events appear on your calendar
See only free/busy (hide details)	Check your availability, but can’t find the names or details of your events. Find the time zone setting for the calendar.	Default visibility and Private: Events show as ”Busy.” Public: People you share your calendar with can find all event details.
See all event details	Find all event details, except: On events you mark as ”Private” Guest lists of events without "See guest list" permission Subscribe to email alerts for future events or when you create, change, cancel, or respond to an event.	Default visibility and Public: People you share your calendar with can find all event details. Private: Events show as ”Busy.”
Make changes to events	Find details for all events. Add events. Edit events. Restore or permanently delete events from the calendar’s trash. Find the time zone setting for the calendar. Find sharing settings. Subscribe to email alerts for future events or when you create, change, cancel, or respond to an event.	People you share your calendar with can find and change any event details. This includes private events.
Make changes & manage sharing	Find details for all events. Add events. Edit events. Restore or permanently delete events from the calendar’s trash. Find the time zone setting for the calendar. Change sharing settings. Subscribe to email alerts for future events or when you create, change, cancel, or respond to an event. Permanently delete the calendar.	People you share your calendar with can find and change any event details. This includes private events.

Related resources

• Manage your events from Gmail
• Share your calendar with someone