Change how others view an event

If you share your calendar with someone else or with the public, your events automatically have the same sharing settings as your calendar. You can edit the visibility setting for each event to control what other people can see.

Events from Gmail work a bit differently – only you can see those events unless you change your settings.

Change the visibility setting for an event

Mobile

When you add an event to a calendar, your event will have the same sharing settings as that calendar by default. If you have multiple calendars, each one can have its own sharing settings.

  1. Touch New event . Or open an existing event and touch Edit .
  2. In the calendar section at the top , make sure the correct calendar is selected (if you have multiple calendars).
  3. Touch Calendar default at the bottom to choose a visibility option. Each option will affect your event differently depending on how your calendar is shared. Learn more below.

Note: If you don't share your calendar, you won't see this setting at all.

Computer

When you add an event to a calendar, your event will have the same sharing settings as that calendar by default. If you have multiple calendars, each one can have its own sharing settings.

  1. Open Google Calendar.
  2. Create a new event or open an existing event, and click Edit event.
  3. In the Calendar drop-down menu, make sure the correct calendar is selected (if you have multiple calendars).
  4. In the Visibility section at the bottom, choose an option. Each option will affect your event differently, depending on how your calendar is shared. Learn more below.

Note: If you don't share your calendar, this setting won't affect your event.

How visibility settings for an event work

If you share your calendar, you can control which details other people see about each event (see steps above). Below, you can learn how each visibility setting – Private, Calendar default, and Public – will affect your event depending on how you've shared your calendar.

Who is your calendar shared with?

Specific people

Here's how each visibility setting will affect your event if you share your calendar with specific people:

Private

Only people who you've given access to make changes to your calendar will be able to see the name and other details for your event. Anyone else who can view your calendar but can't make changes will just see the event as "Busy" or "Available."

Calendar default

Your event's visibility will match the visibility settings of the calendar. For example, if you've shared your calendar so that someone else can see the details for your events, they'll be able to see the details for this event.

Public

Choosing "Public" will not make your event visible to the general public. But anyone you've shared your calendar with will be able to see the name and other details of your event, even if they only have "See only free/busy" permissions and can't see the details of other events.

Public

Here's how each visibility setting will affect your event if you share your calendar publicly:

Private

People viewing your event won't be able to see the name of your event or other details, they'll only see your event as "Busy" or "Available."

But if you also share your calendar with someone who has permission to make changes to your calendar, they'll still be able to see event details.

Calendar default

Your event's visibility will match the visibility settings of the calendar. For example, if you've shared your calendar so anyone can see the details for your events, anyone will be able to see this event's details.

Public

Your event and its details will be visible to everyone viewing your calendar. If you had selected "Share only my free/busy information" when you made your calendar public, choosing "Public" will let anyone see the name of your event and other details.

No one

If your calendar isn't shared with anyone, visibility settings won't affect your event. Choosing "Public" won't make your event public. On mobile, you won't see this setting at all when you create or edit an event.

Not sure

You can find out who your calendar is shared with by checking out the sharing settings while on a computer.

  1. Open Google Calendar on a computer.
  2. On the left, find My Calendars. You may need to click to expand it.
  3. Find your calendar and click the arrow next to it.
    Menu on hover over calendar name
  4. Select Share this calendar.
  5. See if anyone is listed under Share with specific people, and if Make this calendar public is checked.

Events from Gmail

By default, only you can see events added from Gmail – even if you've shared your calendar with someone else. If you share your calendar, you'll see options to change who can see your events by default, or a single event. Learn more about events from Gmail.