Add a room to an event

Important: To add meeting rooms and other resources to your event, you need to have a work or school account. If you have a personal Google Account that ends in @gmail.com, learn how to create a calendar for a room or shared space.

You can add meeting rooms and other resources, such as projectors, to your event. If you can't book a room, learn why a Google Calendar meeting room declines an event.

Google Calendar can check for room conflicts up to 12 months in advance. If you schedule events or recurring instances more than 12 months out, Google Calendar won't detect conflicts in these.

Add a room to your event

Important: If you can't add a room to an event, Google Calendar may suggest a shortcut to create a duplicate event for which you can book a room. This shortcut creates a single event, without any guests.

1. On your computer, open Google Calendar.
2. Create a new event or open an existing one.
   • To edit an existing event, click Edit event .
3. If your account is part of an organisation with rooms, click Rooms.
   • Based on whom you invite, you can choose from suggested rooms or search for a new one.
   • Click the rooms or resources that you want to add.
4. Click Save.

Tips:

• You can book more than one room for an event.
• If you're an administrator, you can add new rooms and resources in the Google Admin console.

Remove a room from your event

1. On your computer, open Google Calendar.
2. Open an existing event.
3. At the top right, click Edit event .
4. In the 'Rooms' list, find the room or resource. 
5. Next to the room or resource, click Remove room .
6. Click Save.

Related resources

• Learn why a Google Calendar meeting room declines an event
• Create a calendar for a room or shared space