Add a room to an event

Important: To add meeting rooms and other resources to your event, you need to have a work or school account. If you have a personal Google Account that ends in @gmail.com, learn how to create a calendar for a room or shared space.

You can add meeting rooms and other resources, like projectors, to your event.

Add a room to your event

Important: If you can't add a room to an event, Google Calendar may suggest a shortcut to create a duplicate event where you can book a room. This shortcut creates a single event, without any guests.

1. On your computer, open Google Calendar.
2. Create a new event or open an existing one.
   • To edit an existing event, click Edit event .
3. If your account is part of an organization with Rooms, click Rooms.
   • Based on who you invite, you can choose from suggested rooms or search for a new one.
   • Click the rooms or resources you want to add.
4. Click Save.

Tips:

• You can book more than one room for an event.
• If you're an administrator, you can add new rooms and resources in the Google Admin console.

Remove a room from your event

1. On your computer, open Google Calendar.
2. Open an existing event.
3. At the top right, click Edit event .
4. In the "Rooms" list, find the room or resource. 
5. Next to the room or resource, click Remove room .
6. Click Save.

Learn why a room declines your event

• Recurring events:
  • Make sure the room's available for at least half of the events, and isn't unavailable more than 8 times.
  • To book a room for a recurring event:
    1. At the top of the "Rooms" list, click the drop-down.
    2. Click Rooms for future events.
• Single events: Ask your administrator to change the sharing options for the room to "See all event details," or to give you permission to book the room.
• For some work or school accounts, if your room's declined, your administrator can turn on a setting to automatically book a similar room.
  • For events with fewer than 20 guests, the organizer and guests receive an email with new room details.
  • For more than 20 guests, only the organizer and the event creator receive an email with new room details.