Add a room to an event

You can add meeting rooms and other resources, like projectors, to your event.

Note: This is only available if you got your Google Account through your work, school, or other group. If your account ends in, learn how to create a calendar for a room or shared space instead.

Add a room

  1. On your computer, open Google Calendar.
  2. Create a new event or open an existing one.
  3. If you are editing an existing event, click Edit event Edit.
  4. If your account is part of an organization with Rooms, click Rooms. Based on who you invite, you can choose from suggested rooms or search for a new one. Click the rooms or resources you want to add.
    • Important: If you can't add a room to an event, Google Calendar may suggest a shortcut to create a duplicate event where you can book a room. This shortcut creates a single event, without any guests.
  5. Click Save.
Tip: Account administrators can add new rooms and resources for users to book by using the Admin console.

Remove a room

  1. On your computer, open Google Calendar.
  2. Click Edit event Edit.
  3. In the "Participants" list, find the room or resource. 
  4. Next to the room or resource, click Remove Close.
  5. Click Save.

A room declined my event

  • Recurring events:
    • Make sure the room's available for at least half of the events, and isn't unavailable more than 8 times.
    • To book a room for a recurring event, at the top of the rooms panel, in the drop-down, select Rooms for future events.
  • Single events: Ask your administrator to change the sharing options for the room to "See all event details," or to give you permission to book the room.
  • Tip: For some work or school accounts, if your room's declined, your admin can turn on a setting to automatically book a similar room. For events with fewer than 20 guests, the organizer and guests will be emailed new room details. For more than 20 guests, only the organizer and the event creator will be emailed.
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