Add a room to an event

You can add meeting rooms and other resources, like projectors, to your event.

Note: This is only available if you got your Google Account through your work, school, or other group. If your account ends in @gmail.com, learn how to create a calendar for a room or shared space instead.

Add a room to an event

  1. Open the Google Calendar app Calendar.
  2. Create a new event or open an existing one.
  3. Tap Add a room. If you don't see Add a room, learn how to create a calendar for a room or shared space instead.
  4. Select a room.
  5. Go back and tap Save. Other people in your organization won't be able to book the room at the same time.

Tip: You can book more than one room for an event.

Remove a room from your event

  1. Open the Google Calendar app Calendar.
  2. To change the event, tap the event and tap Edit Edit.
  3. Tap the room and then Remove Remove.
  4. Go back and tap Save.

A room declined my event

  • Recurring events:
    • Make sure the room's available for at least half of the events, and isn't unavailable more than 8 times.
    • To book a room for a recurring event, at the top of the rooms panel, in the drop-down, select Rooms for future events.
  • Single events: Ask your administrator to change the sharing options for the room to "See all event details," or to give you permission to book the room.
  • Tip: For some work or school accounts, if your room's declined, your admin can turn on a setting to automatically book a similar room. For events with fewer than 20 guests, the organizer and guests will be emailed new room details. For more than 20 guests, only the organizer and the event creator will be emailed.
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