Read and reply to reviews
Customers can leave reviews of your business by following these steps.
Reviews from your customers can provide valuable feedback for your business, and replying to reviews can help build your customers' trust. When you reply to a review, your response will appear below your customer's review on Google Search and Maps under the label "Response from the owner". People on Google will see both the customer review and your response when they look at your Google reviews.
You can reply to reviews directly from your business profile on Google Maps from your computer, through the Google My Business app or opening its homepage. All Maps users will see replies, just as they see replies coming from the Google My Business app or homepage.
To see and respond to reviews left by Google users, first verify your business, then follow the steps below.
Note: You cannot reply to reviews from third-party sources.
How to reply to reviews from Google My Business
- Sign in to Google My Business.
- If you have multiple locations, open the one that you'd like to manage.
- Click Reviews from the menu. Note: Your business needs to be verified in order to respond to reviews.
- Click Reply to respond to a customer review.
- Write a response and click Post reply.
How to reply to reviews from Maps
Access your business profile on Google Maps on your computer, and you’ll see the option to reply to reviews next to each individual review.
Your Business Profile must be verified to reply to reviews from your business profile on Maps on your computer. To reply to reviews, follow the steps below:
- Go to Google Maps.
- Enter your business name. Then, click Search or press Enter.
- Click on Reviews.
- Next to the review that you’d like to reply to, click Reply.
- On your phone or tablet, open the My Business app .
- Tap Customers, then tap Reviews. Note: Your business needs to be verified in order to respond to reviews.
- Tap any review to respond to it.
- Write a response and tap Send .
Note: You’ll be posting publicly as your business when you reply to reviews. Replies to reviews may not appear across Google immediately. Reviewers get a notification when you reply to their review. Then, they'll have a chance to read your reply and edit their review.
Important: To leave reviews for any businesses or points of interest (POIs) in France, including overseas territories, users will have to provide the month and year of the visit. This date is displayed next to the reviews. Previously posted reviews aren’t affected.
Business owner responses allow you to build relationships with customers, but they’re also public. When replying to your customers, bear the following guidelines in mind:
- Be nice and don’t get personal. This isn’t just a guideline, it’s also a good idea as a business owner. It's difficult to win an argument with a frustrated customer, and you want to avoid burning bridges. Keep your responses useful, readable and courteous. In addition, responses should comply with our local content policy.
- Keep it short and sweet. Users are looking for useful and genuine responses, but they can easily be overwhelmed by a long response.
- Thank your reviewers. Respond to happy reviewers when you have new or relevant information to share. You don’t need to thank every reviewer publicly, since each response reaches lots of customers.
- Be a friend, not a salesperson. Your reviewers are already customers, so there’s no need to offer incentives or advertisements. Tell reviewers something new about your business, or share something that they might not have learned from their first visit.
Negative reviews are not necessarily a sign of bad business practices. For example, the customer may have had mismatched expectations. Replying to reviews can help identify points on how to improve the experience for customers.
Below are tips to help you respond well to negative reviews, and leave a positive impression with both current and future customers:
- Do not share personal data of the reviewer or attack them personally on Maps, on other services or in the real world. Instead, suggest that they contact you personally (via Google My Business Messaging, email, phone, etc.) to resolve the issue. A positive post-review interaction often leads to the customer updating the review, and shows prospective customers that you really care.
- Investigate the reasons behind the reviewer’s negative impression of the business. Check your records for the reviewer and their experience with your business.
- Be honest about mistakes that were made, but do not take responsibility for things that weren’t your fault. Explain what you can and cannot do in the situation. Show how you can make uncontrollable issues actionable (e.g. bad weather made you cancel an event, but you’ll monitor the weather and provide advance cancellation warnings).
- Apologise when appropriate. It’s best to say something that demonstrates compassion and empathy.
- Show that you’re a real person by signing off with your name or initials. This helps you come across as more authentic.
- Never lash out. Never get personal. Always be polite and professional, just as you would be face-to-face.
- Respond in a timely manner to show that you pay attention to your customer’s experience. You can use the Google My Business app to reply promptly.
If you believe that a Google review violates the posting guidelines, you can flag it as inappropriate by clicking More Flag as inappropriate.