Read and reply to reviews

Manage your reviews

Customers can leave reviews of your business. Reviews from your customers can provide valuable feedback for your business, and replying to reviews can help build customer trust.

Verify your business

Important: You cannot reply to reviews from third-party sources.

Before you can respond to reviews, your business must be verified. After you verify your business, you can reply to reviews directly from:

  • Your homepage on the Google My Business app.
  • Your Business Profile on Google Maps.

Review reply visibility

  • When you reply to a review, your response appears below your customer's review on Google Search and Maps under the label "Response from the owner." 
  • People can find both the customer review and your response when they look at your reviews on Google.

Important: If you use your Google Account for work or school, make sure your organization turns on Google My Business as well as  Google Search and/or Google Maps, as services for your account. If you have any issues, contact your administrator. Learn more about how to find your administrator, turn on services, and apply policies to different users.

You’ll post publicly as your business when you reply to reviews. Replies may not appear across Google immediately. However, reviewers will get a notification when you reply to their review. Then, they'll have a chance to read your reply and update their review.

Tip: Replies may take up to 5 minutes to get published.

Reply to reviews from Google My Business

  1. On your computer, sign in to Google My Business.
  2. Choose a location to view:
    • For multiple locations: In the menu on the left, click Manage reviews. Then, use the drop-down menu to choose a location group.
      Important: This feature is not available for organization accounts.
    • For a single location: Open the location you'd like to manage. In the menu on the left, click Reviews.
  3. Click Reply.
  4. Write a response and click Post reply.

Reply to reviews from Google Search or Maps

  1. On your computer, go to Google Maps or use Google Search.
  2. In the top right, click your Account Circle Account circle and then Your Business Profile.
  3. Tap Reviews.
  4. Next to the review you’d like to reply to, click Reply.
When users leave a review for a home-service business, they might be asked which job the business performed. Users choose from a merchant-provided list of services that also includes suggested job types that are typical for similar businesses. The user’s selection will show up in their written review, if they left one.

Write a helpful reply

Business owner responses help you build relationships with customers, but they’re also public. When you reply to your customers, keep these guidelines in mind:

  • Be nice and don’t get personal. This isn’t just a guideline—it’s also a good idea as a business owner. It's difficult to win an argument with a frustrated customer and you want to leave a positive impression.. Keep your responses useful, readable, and courteous. In addition, responses should comply with our local content policy.
  • Keep it short and sweet. Users are looking for useful and genuine responses, but they can easily be overwhelmed by a long response.
  • Thank your reviewers. Respond to happy reviewers when you have new or relevant information to share. You don’t need to thank every reviewer publicly, since each response reaches lots of customers.
  • Be a friend, not a salesperson. Your reviewers are already customers, so there’s no need to offer incentives or advertisements. Tell reviewers something new about your business, or share something they might not have learned from their first visit.

Best practices for negative review replies

Negative reviews are not necessarily a sign of bad business practices. For example, the customer may have had mismatched expectations. Reviews can also help identify points on how to improve future customer experiences.

  • Do not share personal data of the reviewer or attack them personally. This includes on Maps, on other services, or in the real world. Instead, suggest that they contact you personally through Google My Business Messaging, or by email or phone, to resolve the issue. A positive post-review interaction and your reply shows prospective shoppers that you really care and often leads the customer to update their original review.
  • Investigate the reasons behind the reviewer’s negative impression of the business. Check your records for the reviewer and their experience with your business.
  • Be honest. Acknowledge mistakes that were made, but don’t take responsibility for things that are out of your control. Explain what you can and cannot do in the situation. Show how you can make uncontrollable issues actionable. For example: Bad weather caused you to cancel an event, but you monitor the weather and provide advance cancellation warnings when possible.
  • Apologize when appropriate. It’s best to say something that demonstrates compassion and empathy.
  • Show that you’re a real person by signing off with your name or initials. This helps you come across as more authentic.
  • Don't lash out. Be polite and professional, just as you would be face-to-face.
  • Respond in a timely manner. Doing so shows that you pay attention to your customer’s experience. You can use the Google My Business app to reply promptly.

If you believe that a Google review violates the posting guidelines, you can flag it as inappropriate. Learn more about flagging reviews as inappropriate.

Was this helpful?
How can we improve it?

Need more help?

Sign in for additional support options to quickly solve your issue