Working with remote and in-office colleagues? Learn how to thrive in hybrid work environments.

Gmail cheat sheet

For Google Workspace customers: If you don’t see certain features, contact your administrator.


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Send email, chat with colleagues, and start or join video meetings right from Gmail.

Get Gmail: Web (, or iOS

Email, chat, and collaborate

In Gmail, find Mail, Chat, Spaces, Meet, and change settings to show Chat or Meet   1 Click Settings ""and thenSee all settingsand then
Chat and Meet to show or hide Chat or Meet
  2 Open email 
  3 Open direct chats 
  4 Open spaces for teams 
  5 Open video & audio meetings 

Compose an email

Map of Gmail options for composing email   1 Click Compose to create an email
  2 Add recipients
  3 Add a subject
  4 Format text
  5 Add files, links, and more
  6 Show more options 
    7 Delete draft 

Reply to an email

""   1 See previous responses 
  2 Reply to email  
  3 Forward email 
  4 Expand all email 
  5 Open email in a new window 
  6 Show more options 

Chat with colleagues

Chat, see status, message, add files or emoji, change screen & turn history on or off   1 Click New chat to chat with a person, space, or app
  2 See someone's status
  3 Add a Drive file or a Calendar invite 
  4 Format text, add emojis, and more 
  5 Search in a chat 
    6 Read chat messages 
    7 Send a chat message 

Collaborate in a space

Use spaces, check mail, change settings, find & edit shared files, & share tasks   1 Click New space to create or find a space
  2 Open a space
  3 Access chats, shared files, or tasks
  4 Add people, see members, and more 
  5 Search in a space

Start or join video meetings

Start or join a meeting, use a code, & get information on how to join   1 Create a new meeting
  2 Join a meeting using a code or nickname 
  3 Join a selected meeting
  4 See details for a selected meeting
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