Switching to Calendar from Microsoft Outlook Calendar

5. Manage events

In this section:

5.1   Create repeating events
5.2   Email gusts from a Calendar event
5.3   Find an event
5.4   Copy an event to a different calendar
5.5   Decline events during out-of-office dates
5.6   Restore a deleted event

5.1 Create repeating events

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Outlook:
Create recurring events

Calendar:
Create repeat events

Set recurring events in 2016 version

Outlook 2016
 

Set recurring events in 2013 version

Outlook 2013
 

Set recurring events in 2010 version

Outlook 2010

  1. Single-click your event and click Edit Edit.
  2. Open your event and at the top next to All day, click Does not repeat.
  3. Choose how often you want the event to repeat.

    If you want to choose an end date, click Custom and enter your start and end dates.

  4. Click Save.

Create recurring events

5.2 Email guests from a Calendar event

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Outlook:
Send update

Calendar:
Email guests

Send updates in 2016 version

Outlook 2016, 2013, and 2010

The event organizer and event guests can quickly email everyone invited to the event directly from Calendar.

  1. Single-click the event.
  2. At the top, click Email guests Email.
  3. Add your message. You can also add other recipients and change the subject if you want.
  4. Click Send.

Email event guests

5.3 Find an event

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Outlook:
Find an event

Calendar:
Find an event

Search in 2016 version

Outlook 2016
 

Search in 2013 version

Outlook 2013
 

Search events in 2010 version

Outlook 2010

  1. In Calendar, at the top, click Search Search.
  2. Enter a search keyword. Results appear as you enter text and you might see results from other G Suite services, such as Gmail and Drive.
  3. (Optional) To see advanced search options, in the search bar, click the Down arrow Down Arrow. Enter your search query and click Search.
  4. Click a search result to see the details for that event.

Search calendar events

5.4 Copy an event to a different calendar

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Outlook:
Copy Calendar

Calendar:
Copy events

Copy a calendar in 2016 version

Outlook 2016 and 2013
 

Copy a calendar in 2010 version

Outlook 2010

You can copy an event from one of your calendars to another.

  1. Single-click the event you want to copy.
  2. At the top, click More Moreand thenCopy to calendar name. The event automatically appears in the calendar.

Copy events

5.5 Decline events during out-of-office dates

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Outlook:
Automatic replies
(Out of Office)

Calendar:
Out of office

Autoreply in 2016 version

Outlook 2016 and 2013


Autoreplies in 2010 version

Outlook 2010

Set an out-of-office message that will automatically decline all meetings during that time.

  1. In the Calendar grid, click the first day that you’ll be away and then Out of office.
  2. Select your dates.
  3. (Optional) To customize your decline message, edit the message.
  4. Click Save.

Mark days out of office

5.6 Restore a deleted event

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Outlook:
Recover deleted item

Calendar:
Restore deleted events

Recover deleted items in 2016 version

Outlook 2016, 2013 and 2010

  1. In Calendar, at the top, click Settings Settingsand thenTrash.
  2. To the right of the event, click Restore Restore.
  3. (Optional) To delete the event permanently, click Delete Delete.

Note: Deleted events are kept in the Trash for 30 days before being permanently deleted.

Restore deleted events

 

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