Only see the shared drives you want

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Tips

Over time, you might be added to several shared drives. You can hide a shared drive that’s part of a completed project or if you want to prioritize other shared drives. If you do, you still have access to it and your permissions don’t change. You can unhide a shared drive at any time.

Examples

  • You’re a member of a shared drive that was created for a project, but the work is complete and you don’t need to see the shared drive anymore. 
  • You’ve been added to lots of shared drives, but you only use some of them, so you want to make them easier to find.
  • You’re a member of a shared drive, but the content isn’t relevant to your work.
  • You hid a shared drive that you didn’t need, but you want to be able to see it again.
  • You want to find content in a shared drive after you’ve hidden it.

Hide a shared drive" "

  1. In Drive, on the left, click Shared drives.
  2. Right-click the shared drive that you want no longer want to see and select Hide shared drive.

Unhide a shared drive" "

  1. In Drive, on the left, click Shared drives.
  2. At the top right, click Hidden shared drives.  
  3. Right-click the shared drive that you want to want to see again and select Unhide shared drive.

Note: Shared drives are automatically hidden for group members once they reach a certain number of members. This is to avoid spamming large groups with shared drive content. This occurs in two ways:

  • If a shared drive is shared directly with a group that has more than 1000 people in it. For example, if a shared drive is shared with a group that has 1200 users, for 200 of them, the shared drive will be hidden by default.
  • If a shared drive is shared indirectly with over 2500 people. For example, if the shared drive is shared with 6 groups containing 500 people each, the behavior is that the first 2500 users added (from the first 5 groups of 500 people), will see the shared drive, but then the shared drive will be hidden for the final group of 500 people because they were added beyond the 2500 limit.

Groups limit for shared drives

Note that a maximum of 100 groups can be added as members to a given shared drive. A given file within a shared drive can be directly shared with a maximum of 100 groups.

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