Switching to Sheets from Microsoft Excel

4. Analyze data in Sheets

In this section:

4.1 Add charts
4.2 Get automatic charts
4.3 Add charts to Docs and Slides
4.4 Functions in Sheets and Excel
4.5 Add pivot tables
4.6 Get automatic pivot tables

4.1 Add charts

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Excel: 
Insert charts

Sheets: 
Add a new chart

Assorted charts in 2013 version

Excel 2013
 

 

Line, pie, bar, area charts from 2010 version

Excel 2010

  1. In a spreadsheet, highlight the range of data that you want to create a chart for.
  2. Click Insertand thenChart.
  3. (Optional) To customize the chart, click MoreMoreand thenEdit chart.

You can also add a Sheets chart to a Slides presentation.

For details about adding charts, see Add and edit a chart or graph.

Pie chart appears atop columns with Data in a Sheets file

 

4.2 Get automatic charts

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Get summaries and charts of your data with the click of a button in Sheets. It’s kind of like having an expert in data analysis sitting next to you. 

Sheets: Get automatic charts

  1. In a spreadsheet, select a range of cells, columns, or rows. Otherwise, you’ll get insights based on where your cursor is.
  2. At the bottom, click Explore Open Explore.
  3. Choose an option:
    • Point to a chart and click Insert chart Insert chart.
    • Ask a question about your data under Answers.
      The results can include charts. To add one, point to it and click Insert chart Insert chart.

Tip: To customize a chart, click MoreMoreand thenEdit chartand thenCustomize.

Explore to see an analysis in a sheet

4.3 Add charts to Docs and Slides

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Excel:
Copy and paste

Sheets:
Copy and paste

Cut, copy, paste, and use the Format Painter in 2010 and 2013 versions

Excel 2013 and 2010

Help people visualize data in a presentation or document by adding charts
from Sheets. If the source data changes, you can update the chart with the
click of a button.

  1. In Sheets, open the spreadsheet and in the chart, click MoreMoreand thenCopy chart.
  2. In Docs or Slides, paste the chart.
  3. Choose an option:
    • To update the chart if the source data changes, keep Link to spreadsheet selected. Then, if source data changes, at the top of the chart, click Update.
    • To keep the chart unlinked (not updated), select Paste unlinked.
  4. Click Paste.

Slides with a pie chart on the first slide

4.4 Functions in Sheets and Excel

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Most Excel functions are the same in Sheets. For a list of common functions, see the Sheets Cheat Sheet.

Some unique functions in Sheets:

FILTER Returns a filtered version of the source range, returning only rows or columns that meet specified conditions.
SORTN Returns a specified number of items in a data set after a sort.
SPARKLINE Creates a miniature chart in a single cell.
QUERY Runs a Google Visualization API Query Language query across data.
GOOGLEFINANCE Gets current or historical securities information from Google Finance.
GOOGLETRANSLATE Translates text from one language into another.
IMPORTRANGE Imports a range of cells from a specified spreadsheet.

For a list of all functions in Sheets, see the Google Sheets function list.

Sheet with a sigma or sum symbol

4.5 Add pivot tables

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Excel:
Insert a pivot table

Sheets:
Add a new pivot table

Add a pivot table in 2013 version

Excel 2013 and 2010

  1. Highlight data in your spreadsheet.
  2. Click Dataand thenPivot table. A pivot table opens in a new sheet (tab).
  3. In the Pivot table editor, add rows, columns, values, and filters.

For details, see Create & use pivot table.

A pivot table opens in a new tab, with the "Explore" feature nearby

4.6 Get automatic pivot tables

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Excel:
Insert a pivot table

Sheets:
Get automatic pivot tables

Add a pivot table in 2013 version

Excel 2013 and 2010

  1. In your spreadsheet containing the source data, click Explore Open Explore.
  2. Choose an option:
    • Point to a pivot table and click Insert pivot table Add table.
    • Ask a question about your data under Answers. The results can include pivot tables. To add one, point to it and click Insert pivot table Add table.

For details, see Create & use pivot table.

Insert a pivot table into a sheet

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