Switching to Calendar from Microsoft Outlook Calendar

7. Get Calendar productivity tips

In this section:

7.1 Create tasks in Calendar
7.2 Get your daily agenda in your inbox
7.3 Use filters to move Calendar responses out of your Gmail inbox
7.4 Set working hours
7.5 Add appointment slots to Calendar

7.1 Create tasks in Calendar

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Outlook:
Create tasks

Calendar:
Tasks

Create tasks in 2016 version

Outlook 2016
 

Create a task in 2013 version

Outlook 2013
 

Create a task in 2010 version

Outlook 2010

You can use Calendar to keep track of tasks.

  1. In Calendar, on the right, click Tasks Tasks.

    If it’s the first time you’re opening Tasks, at the bottom, click Get Started. (If you don’t see Tasks, at the bottom right, click Show side panel Back arrow.)

  2. (Optional) To create new task list, at the top under Tasks, click the Down arrow Down Arrowand thenCreate new list. Add a name and click Done.
  3. Click Add a task Add and enter a task.
  4. (Optional) To add details or a due date, click Edit Edit.
Assign a different color to your tasks so you can tell them apart from events. At the left, under My Calendars, point to Tasks, click More and select a color.


Click on the pencil to add a task

 

7.2 Get your daily agenda in your inbox

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Calendar: Daily agenda

You can get an email each morning with your daily agenda.

  1. In Calendar, go to Settings Settingsand thenSettings.
  2. On the left, click your calendar.
  3. Click General notifications.
  4. Next to Daily agenda, click the Down arrow Down Arrow and select Email.

Get a daily agenda

7.3 Use filters to move Calendar responses out of your Gmail inbox

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Outlook:
Rules

Calendar and Gmail:
Create filters

Set rules in 2016 version

Outlook 2016 and 2013
 

Set rules in 2010 version

Outlook 2010

  1. In the Gmail search box, click the Down arrow Down Arrow.
  2. In the To field, enter your email address.
  3. Next to Has the words, enter invite.ics OR invite.vcs.
  4. Check the Has attachment box.
  5. Click Create filter.
  6. Check the Apply the label box and choose a label to automatically sort incoming event response messages.
  7. If you want response messages to be automatically moved out of your inbox, but want to be able to access them later, check the Skip the Inbox Archive it) box.
  8. Click Create filter.

Click arrow to create a filter

7.4 Set working hours

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Outlook:
Show work hours

Calendar:
Set working hours

Show work hours in 2016 version

Outlook 2016 and 2013
 

Show work hours in 2010 version

Outlook 2010

If you’d prefer not to be invited to events outside of your working hours, you can adjust your Google Calendar settings so organizers know to reschedule an event to a better time.

  1. In Calendar, go to Settings Settingsand thenSettings.
  2. On the left under General, click Working Hours.
  3. Check the Enable working hours box.
  4. For each day, click the time when you’re available. Suggestions may already appear, but you can click the time to change them.
  5. (Optional) To set the same times for every day, click Copy time to all.

Set working hours

7.5 Add appointment slots to Calendar

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Outlook:
Create separate appointments for each guest

Calendar:
Appointment slots

Set an appointment in 2016 version

Outlook 2016
 

Set a new appointment in 2013 version

Outlook 2013
 

Set an appointment in 2010 version

Outlook 2010

You can set up a single appointment with bookable slots in your calendar. For example, you might want allow people to book a time to review a proposal.

  1. In Calendar, at the top, select Week or Day.
  2. Single-click the first day you want to start your appointments.
  3. Click Appointment slots.
  4. Add a title and choose the timeframe for appointments.
  5. Next to Slots with duration, enter a length of time for each appointment.
  6. (Optional) To add more details, such as a description or room or to add repeat blocks, click More Options.
  7. (Optional) To invite people to book slots, click More Options. Under Event details, copy the This calendar's appointment page link and email it to people.
Appointment slots show as a single event in Calendar, with a grid icon in the upper left corner.


Make appointment slots
 

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