Create events

On this page

• Create an event
• Add guests to an event
• Find a time that suits all guests
• Add a room to an event
• Add files to an event
• Add a video-meeting link to an event

Create an event

Outlook: Schedule a meeting

Calendar: Create an event

Outlook 2016   Outlook 2013   Outlook 2010

On your computer, open Google Calendar. Optional: If you want to add guests to your event, on the left click Search for people and start typing the names of your guests. Click any time on the calendar that doesn't already have an event scheduled. Add a title to the event, and any event details. Click Save. Tip: To create a longer event, drag your mouse down the page while you're selecting the time.

Add guests to an event 

Outlook: Add attendees to an invitation

Calendar: Add guests

Outlook 2016   Outlook 2013   Outlook 2010

If someone has shared their calendar with you, or is part of your work, school, or other organization, you can check if they're free or busy when adding them to an event. On your computer, open Google Calendar. On the left, click Search for people. Start typing someone’s name and choose the person you want to meet with. At the top left, click Create . Click Suggested times. If the guest you invited has shared their calendar with you, you'll see when they can attend. Tip: If you’re not the organizer of the meeting but you have permission to edit the event, you can follow these steps to invite people to a meeting.

Find a time that suits all guests

Outlook: Scheduling

Calendar: Get suggested meeting times or find a time

Outlook 2016   Outlook 2013 Outlook 2010 Outlook: AutoPick Next Outlook 2016   Outlook 2013   Outlook 2010

Get suggested meeting times: If someone has shared their calendar with you, or is part of your work, school, or other organization, you can check if they're free or busy when adding them to an event. On your computer, open Google Calendar. On the left, click Search for people. Start typing someone’s name and choose the person you want to meet with. At the top left, click Create . Click Suggested times. If the guest you invited has shared their calendar with you, you'll see when they can attend.   Find a time: On your computer, open Google Calendar. On the left click Search for people. Start typing someone’s name and choose the person you want to meet with. At the top left, click Create Event. Click Find a time. If the guest you invited has shared their calendar with you, you'll see their calendar alongside yours. Guests marked as optional won’t show up. Note: To check if a room is available, click Add rooms or Add location. Then, choose a room.

Add a room to an event

Outlook: Add resources

Calendar: Add rooms

Outlook 2016 and 2013   Outlook 2010

On your computer, open Google Calendar. Create a new event or open an existing one. If you are editing an existing event, click Edit event . If your account is part of an organization with Rooms, click Rooms. Based on who you invite, you can choose from suggested rooms or search for a new one. Click the rooms or resources you want to add. Important: If you can't add a room to an event, Google Calendar may suggest a shortcut to create a duplicate event where you can book a room. This shortcut creates a single event, without any guests. Click Save. Tip: Account administrators can add new rooms and resources for users to book by using the Admin console.

Add files to an event

Outlook: Attach file

Calendar: Add files

Outlook 2016 Outlook 2013 Outlook 2010

On your computer, open Google Calendar. Create an event, or open an existing event. If you create a new event, click More options. At the bottom, in the description box, click Add attachment . Choose a file that's already in your Google Drive. To add a file from your computer, click Upload. When you finish, click Select or Upload. Note: If your administrator doesn’t allow sharing Google Drive files outside of your organization, you can send Gmail attachments to external guests instead.

Add a video-meeting link to an event

Outlook: New online meeting

Calendar: Add conferencing

Outlook 2016 and 2013   Outlook 2010

On your computer, open Google Calendar. Create an event or open an existing event you have edit access to. For new events, click More options. For existing events, click Edit . In the event, find the conferencing field. To remove an existing video conference, click Remove . To add a new conference, click Add Google Meet video conferencing. Tip: To make sure you don't join a meeting with an expired code and to better plan for the future meetings you create, check when meeting codes expire. Learn about Google Meet meeting codes. If you installed a conferencing add-on from the Google Workspace Marketplace, select the conferencing provider from the “Add conferencing” dropdown menu. Learn how to install an add-on from the Marketplace. Click Save.

               

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