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2. Organize and find notes

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Keep

Organize your notes with color and labels and find important notes fast.

In this section, you learn how to:

2.1 Color notes
2.2 Label notes
2.3 Pin important notes
2.4 Find notes
2.5 Print a note

2.1 Color notes

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Categorize or highlight your notes and lists with colors. If you share a note, only you can see the color you’ve added.

On mobile devices

1

Color a single note:

  • To select a single note, tap it.
  • To add color to a single note, at the bottom, tap More "" and then tap a color. Tap Back "" to save the color and go back to the Notes page.
2

Color multiple notes:

  • To select multiple notes, touch and hold each note.
  • To add color to several notes, tap Style Palette and then tap a color.

Add color to one or more notes, then go back to save

 

On the web

  1. Choose an option:
    • To select a single note, click it.
    • To select several notes at once, at the top of each note, click Select "".
  2. Click Change color Palette and then choose a color.
Select a note or notes, Style, then a color

2.2 Label notes

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Organize your notes and lists with up to 50 labels, such as project names or team members. If you share a note, only you can see the label you’ve added.

On mobile devices

Create a label:
  1. Tap Menu ""and thenCreate new label.
  2. Enter a label name and tap Done "".
Rename a label:
  1. Tap Menu "" .
  2. Next to Labels, tap Edit.
  3. Tap Edit Edit.
  4. Enter the new label name and tap Done "".
Delete a label:
  1. Tap Menu "".
  2. Next to Labels, tap Edit.
  3. Tap the label name and click Delete Delete.
  4. Tap Delete again to confirm.
Add or remove labels on a single note or list:
  1. Tap a note.
  2. Tap More ""and thenLabels.
  3. Tap the label’s box that you want to add or remove.
  4. Tap Back "" to save the changes and go back to the Notes page.
Add or remove labels on several notes or lists at once:
  1. Touch and hold each note.
  2. Tap Add Label Label .
  3. Tap the label’s box that you want to add or remove.
  4. Tap Back "" to save the changes and go back to the Notes page.
Tip: In a note, you can also create or apply a label using a hashtag. To create a label, type #newlabel. To apply a label, type # and then select it.
 
Create, edit, and change labels on one or more notes

On the web

Create a label:
  1. Click Menu ""and thenEdit labels.
  2. In the Create new label field, enter a label name and click Done.
Rename a label:
  1. Click Menu ""and thenEdit labels.
  2. Next to the label you want to rename, click Edit .
  3. Enter a new name and click Done.
Delete a label:
  1. Click Menu ""and thenEdit labels.
  2. Point to the label you want to delete, and click Delete .
  3. Click Delete again to confirm.
  4. Click Done.
Add or remove labels on a single note or list:
  1. On a note, click More "".
  2. Choose an option:
    • To add labels, click Add label and check the label boxes.
    • To remove labels, click Change labels and uncheck the label boxes.
Add or remove labels on several notes or lists at once:
  1. At the top of each note, click Select "".
  2. At the top, click More "".
  3. Choose an option:
    • To add labels, click Add label and check the label boxes.
    • To remove labels, click Change labels and uncheck the label boxes.
Tip: In a note, you can also create or apply a label using a hashtag. To create a label, type #newlabel. To apply a label, type # and then select it.

2.3 Pin important notes

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Keep track of important notes by pinning them to the top of your Keep page.

On mobile devices

At the top of a note, tap Pin Pin.

On mobile, find the Pin feature at top, around the center-right

On the web

Hover over the top-right corner of a note and click Pin Pin.

Select Pin from the corner of a note

2.4 Find notes

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Find notes and lists using the search box and filters, such as types, labels, colors, and more.

  1. At the top, click or tap Search.
  2. Enter search words or the label name that you’re looking for.

    Note: (English only) To search for text in photos, such as images of receipts, enter the words that appear in the photo.

  3. (Optional) To narrow your search, click or tap a filter.
  4. When results appear, click or tap a note to open it.

Search Keep, and use types, labels, things, people, and colors to filter

Filter Description
Types Type of note or list, such as reminders, lists, images, and drawings.
Labels Labels you’ve created, such as "Project" or "Urgent."
Things Keep categorizes your notes based on content, so you can filter by any of the following options:
  • Books
  • Food
  • Groceries
  • Movies
  • Music
  • Places
  • Travel
  • TV
People People, such as teammates who share certain notes.
Colors Colors you’ve added to notes.

2.5 Print a note

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Print individual notes or lists in Keep by copying them to Google Docs. 

On the web

Web only

  1. In Keep, hover over the note that you want to print and click More""and thenCopy to Google Docs.
  2. At the bottom, click Open Doc to open the Docs file.
  3. (Optional) To print more than one note, repeat steps 12 and then copy the content from each doc into one Docs file. 
  4. In Google Docs, at the top, click Fileand thenPrint.
Note appears as a tile in Keep. Click "More" to get the "Open Doc" option.

 

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