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Best practices for shared drives

2. Move files to shared drives

You can use this feature only if your organization supports it. For help, contact your administrator.

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To migrate your files from My Drive to a shared drive, move them instead of making copies. That way, links remain intact and existing collaborators keep access.

In this section, you learn how to:

2.1 Move files to a shared drive

2.1 Move files to a shared drive


First, note the following:

  • You can move multiple files at once.
  • Unless you are an administrator, you can’t move folders from My Drive into a shared drive, but you can create new folders in a shared drive. For details about moving folders as an administrator, see Migrate content to a shared drive.
  • Anyone you directly shared a file with retains access, unless your shared drive doesn’t allow non-members.
  • People who had access to the file from a folder that's been shared don’t retain access once you move a file. If you want these people to keep access, update your permissions after moving your files to a shared drive.
  • When you move a file to a shared drive, the team becomes the owner of the file.

To move files from My Drive into a shared drive or between shared drives, drag the files into the destination shared drive. To move folders, contact your administrator.

Move files from My Drive to a shared drive:

To move files from My Drive to shared drives, you must be a member of the shared drive as a Contributor, Content manager, or Manager.

You can move any file you own into a shared drive, whether it’s from another Drive location or from your computer or mobile device.

If you’re not the owner of a file in My Drive, but you have at least Edit access to the file, you might be able to move that file into a shared drive, if:

  • Your administrator has enabled this option.
  • The file’s owner is a member of the shared drive where you want to move the file.
  • You are a member of the destination shared drive with Contributor, Content manager, or Manager access.

Otherwise, you need to ask the owner to move the file into the shared drive.

Move files between shared drives:

To move files between shared drives, you need Manager access to the original shared drive and at least Contributor access to the destination shared drive.

Move files between shared drives

Move files or folders from a shared drive to My Drive:

To move files or folders out of a shared drive, you need Manager access to the shared drive. To move files or folders into a folder in My Drive, you need Editor access to the parent folder.


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