Working with remote and in-office colleagues? Learn how to thrive in hybrid work environments.

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Get started with shared drives

What can you do with shared drives?

You can use this feature only if your organization supports it. For help, contact your administrator.
Want to get more out of Google apps at work or school?  Sign up for a free Google Workspace trial

Organize and share individual and team content with Google Drive


Shared drives overviewShared drives are shared spaces where teams can easily store, search, and access their files anywhere, from any device.

Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Not sure whether to use My Drive or a shared drive?

Ask yourself these questions:

  • Are the files of interest to most or all members of a particular project team?
  • Do the files share a consistent theme?

If you answered "yes" to both questions, creating a new shared drive is a good idea. If the files are for a variety of projects, create multiple shared drives. For a comparison of My Drive and shared drives, see Differences between My Drive and shared drives.

What you need:
"" 10 minutes
Account Google Workspace accountDon't have one? Start your free 14-day trial today.

Get Drive: Web (, or iOS



Section 1: Set up a shared drive

1.1 Create a shared drive
1.2 Add members and set access levels
1.3 Change member access levels
1.4 Remove members

Section 2: Add files and folders

2.1 Create folders
2.2 Add and edit files

Section 3: Manage files and folders

3.1 Star important files
3.2 Move files
3.3 Delete or restore files
3.4 Delete a shared drive
3.5 Search for files

Section 4: Share and collaborate in shared drives

4.1 Share files
4.2 Unshare files
4.3 Protect files
4.4 See or email members

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