Get started with Contacts in Google Workspace

               

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On this page

• Add your profile picture
• Add contacts
• Update contacts
• Organize contacts in groups
• Communicate with your contacts

Add your profile picture

The profile picture you set up in your Google Account is your Contacts picture. You can add a new picture or change your picture anytime.

1. Sign in to your Google Account.
2. Under "Personal info," click Photo.
3. Upload a photo from your computer or choose one of your Google Photos.
4. Rotate and crop your photo as needed .
5. Click Next.
6. At the bottom, click Save as profile picture.

Tips:

• You can tap and edit your profile picture in most places where your picture shows up.
• To find past profile pictures, at the top right, click More Past profile pictures.

Learn more at the Contacts Help Center

Add contacts

Create a contact

1. On your computer, go to Google Contacts.
2. At the top left, click Create contact.
3. Click Create a contact or Create multiple contacts.
4. Enter the contact's information.
5. Click Save.

Add a contact from your organization

1. On the left, click Directory.
2. Point to the contact and click Add to contacts .
3. If you can’t see the contact you need, enter your contact’s name in the Contacts search box. Your contact should appear as you enter their details. Click the contact you’re looking for, or press Enter to see a full page of search results. Select your contact and click Add to contacts .

Import contacts

1. On your computer, go to Google Contacts.
2. On the left, click Import .
3. Click Select File.
4. Choose your file.
5. Click Import.

Learn more at the Contacts Help Center

Add contacts to another email account

To add your contacts to another email account, first download them as a CSV or vCard file. To clear up storage, export and then delete contacts you don't need.

1. Go to Google Contacts.
2. Select one of the following:
   • A single contact: Check the box next to the contact name.
   • Multiple contacts: Check the boxes next to all the contacts you want to export.
   • All contacts: Check the box next to any contact and in the top left, click Selection Actions All.
3. At the top right, click More actions Export.
4. To back up your contacts, select Google CSV.
5. To save your file, click Export.

   • After you export your contacts, learn how to delete contacts you don’t need.

Tip: If you use Google Contacts for work or school, you can’t select all contacts in the Directory.

Update contacts

1. Go to Google Contacts.
2. Point to a contact's name.
3. On the right, click Edit .
4. Edit the information.
5. Click Save.

Tip: You can't change details that automatically come from:

• Your contact's Google profile
• Your contact’s work, school, or organization
• Google Maps, if your contact is a business

Merge duplicate contacts

1. Go to Google Contacts.
2. At the top left, click Menu Merge & fix.
3. If you don’t find a "Merge duplicates" option, you don’t have any contacts that you can merge. If you find contacts that you can merge:
   • To accept one or more duplicate contact suggestions, click Merge.
   • To accept all duplicate contact suggestions, click Merge all.
4. Optional: If you want to choose which contacts to merge:
   • Go to Google Contacts.
   • To select the contacts you want to merge, hover over each profile picture or monogram. Then, check the box.
   • At the top right, click .

Learn more at the Contacts Help Center

Delete a contact

1. Go to Google Contacts.
2. Select one of the following: 
   • A single contact: Check the box next to the contact name.
   • Multiple contacts: Check the boxes next to all the contacts you want to delete.
   • All contacts: Check the box next to any contact. At the top left, click the Down arrow    All.
3. At the top right, click More Delete Move to trash.
   • Your contacts are moved to Trash, where they'll stay for 30 days before they’re deleted permanently

Tip: To delete a contact permanently, go to "Trash," select the contact, then click Delete forever.

Learn more at the Contacts Help Center

Organize contacts in groups

In Contacts, you can organize your contacts in contact groups, using labels such as "sales" or "marketing".

Create a contact group

1. Go to Google Contacts.
2. On the left next to "Labels," click Create label .
3. Type a name, then click Save.

Learn more at the Contacts Help Center

Add contacts to a group

1. Go to Google Contacts.
2. Select one of the following:
   • A single contact: Check the box next to the contact name.
   • Multiple contacts: Check the boxes next to all the contacts you want to add.
   • All contacts: Check the box next to any contact and in the top left, click Selection Actions All.
3. At the top, click Manage labels .
4. Click the group label you want.
5. Click Apply.

Tip: If a contact has multiple email addresses, only their default email address is added to the label group. You can use the Contacts app  on an Android device to change the default email address for a contact.

Remove contacts from a group

1. Go to Google Contacts.
2. At the left, click a group name.
3. Select contacts to remove by checking the boxes that show up next to their names.
4. At the top right, click Label .
5. Uncheck the group name.

Communicate with your contacts

Email a contact or group

From Gmail, you can email a contact or a group simply by typing their name in the "To" field.

Learn more at the Contacts Help Center

Change who's suggested as contacts

When you interact with people on Google products, you can automatically save their contact info which includes:

• Names
• Email addresses
• Phone numbers

When this setting is turned on, you'll keep the contact info for:

• People you've emailed in Gmail.
• People you've shared something with, like a document in Drive.
• People who share content with you, like shared albums in Google Photos.
• People included in events or groups you're in.
• People you mark as known.
• People you accept calendar invitations from.

Start or stop saving automatically

1. Go to your Google Account.
2. On the left navigation panel, click People & sharing.
3. On the "Contacts" panel, click Contact info saved from interactions.
4. Turn Save contact info when you interact with people on or off.
5. If you use Gmail, choose if Gmail saves contact info from people you email:
   1. On a computer, go to your Gmail settings.
   2. Under "Create contacts for auto-complete," choose an option.
   3. At the bottom of the page, click Save changes.

Learn more at the Contacts Help Center

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