Get started with Sheets

4. Print and download

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If you need printouts, other formats, or copies of your spreadsheet, Sheets can do that, too.
 

In this section, you learn how to:

4.1 Print your spreadsheet
4.2 Download versions in other formats
4.3 Make a copy in Sheets
4.4 Email a copy as an attachment

4.1 Print your spreadsheet

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To print your spreadsheet do one of the following:

  • Click Fileand thenPrint.
  • Click Print Print.

You can choose which sheets to print, what features to include, and which layout you want.

Select Print

4.2 Download versions in other formats

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You can download your spreadsheet and open it in other programs.

Click Fileand thenDownload as and choose one of the following formats:

  • Microsoft Excel (.xlsx)
  • OpenDocument format (.ods)
  • Adobe® PDF document (.pdf)
  • Comma-separated values (.csv)
  • Tab-separated values (.tsv)
  • Web page (.zip)    
Download a spreadsheet and open with another program

4.3 Make a copy in Sheets

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Copying a spreadsheet is useful for creating templates. For example, if you write a lot of project plans, make copies of one plan. Then, update each copy for a new project without having to format it again.

  1. Click Fileand thenMake a copy.
  2. (Optional) You can rename the copy, change where you save it in Drive, and share it with the same collaborators.
The option to make a copy appears when you click File

4.4 Email a copy as an attachment

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If you need to collaborate with someone on your spreadsheet in your old program or format, such as PDF or Excel, you can email it as an attachment.

  1. Click Fileand thenEmail as attachment.
  2. Select a format.
  3. Enter the email addresses or Groups you want to send copies to.
  4. (Optional) Enter a message.
  5. Click Send.

Note: This sends a copy of the spreadsheet instead of sharing the original, so you won’t be able to use Sheets’ collaboration tools.

Click "File" to open the "Email as attachment" window

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