Get started with shared drives

1. Set up a shared drive

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Start by setting up a shared drive and adding members.

In this section, you learn how to:

1.1 Create a shared drive
1.2 Add members and set access levels
1.3 Change member access levels
1.4 Remove members

1.1 Create a shared drive" "

  1. Open Google Drive.
  2. On the left, click Shared drives.
  3. At top, click Plus New.
  4. Enter a name and click Create.

Create a shared drive

1.2 Add members and set access levels

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When you add new members, they’re given Content manager access. You can change a member's access level.

Note: Give members who need to edit files in Drive File Stream Content manager access.

Permission Manager Content manager Contributor Commenter Viewer

Can view files and folders

 Done Done Done Done Done

Can comment on files

 Done Done Done Done Delete

Can edit files

 Done Done Done Delete Delete

Can create and add files, can create folders

 Done Done Done Delete Delete

Can add people to specific files

 Done Done Done Delete Delete

Can restore files from the Trash (up to 30 days)

 Done Done Done Delete Delete

Can move files from My Drive to a shared drive

 Done Done Done Delete Delete

Can move files and folders to the Trash

 Done Done Delete Delete Delete

Can move files and folders within a shared drive

 Done Done Delete Delete Delete

Can move files from one shared drive to another shared drive

 Done Delete Delete Delete Delete

Can add or remove members of a shared drive

 Done Delete Delete Delete Delete

Can change member access levels

 Done Delete Delete Delete Delete

Can permanently delete files in the Trash

 Done Delete Delete Delete Delete

Add members and set access levels:

Requires Manager access

  1. On the left, click a shared drive.
  2. At the top, under the shared drive name, click Add members.
  3. Add names, email addresses, or groups from Google Groups.
  4. (Optional) To change the access level, next to Content manager, click the Down arrow Down Arrow and choose an access level.
  5. (Optional) Enter a message.
  6. (Optional) If you don’t want to send a notification to the new members, check the Skip sending notifications box.
  7. Click Send or Add.

Add members to a team drive

1.3 Change member access levels" "

Requires Manager access

  1. On the left, click a shared drive.
  2. At the top, next to the shared drive name, click the Down arrow Down Arrowand thenManage members.
  3. Next to a member’s name, click the Down arrow Down Arrow and select a new access level.
  4. Click Done.

Set access levels for members

1.4 Remove members

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Requires Manager access

  1. On the left, click a shared drive.
  2. At the top, next to the shared drive name, click the Down arrow Down Arrowand thenManage members.
  3. Next to a member’s name, click the Down arrow Down Arrow and select Remove member.
  4. Click Done.

Note: If you remove someone from a shared drive, they might still have access to files shared in other ways, such as files shared with everyone in your organization by link or through a group.

Remove members

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