Get started with shared drives
1. Set up a shared drive
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Start by setting up a shared drive and adding members. |
In this section, you learn how to:
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1.1 Create a shared drive
- Open Google Drive.
- On the left, click Shared drives.
- At top, click
New.
- Enter a name and click Create.
1.2 Add members and set access levels
When you add new members, they’re given Content manager access. You can change a member's access level.
Note: Give members who need to edit files in Drive File Stream Content manager access.
Permission | Manager | Content manager | Contributor | Commenter | Viewer |
---|---|---|---|---|---|
Can view files and folders |
✔ | ✔ | ✔ | ✔ | ✔ |
Can comment on files |
✔ | ✔ | ✔ | ✔ | ✘ |
Can edit files |
✔ | ✔ | ✔ | ✘ | ✘ |
Can create and add files, can create folders |
✔ | ✔ | ✔ | ✘ | ✘ |
Can add people to specific files |
✔ | ✔ | ✔ | ✘ | ✘ |
Can restore files from the Trash (up to 30 days) |
✔ | ✔ | ✔ | ✘ | ✘ |
Can move files from My Drive to a shared drive |
✔ | ✔ | ✔ | ✘ | ✘ |
Can move files and folders to the Trash |
✔ | ✔ | ✘ | ✘ | ✘ |
Can move files and folders within a shared drive |
✔ | ✔ | ✘ | ✘ | ✘ |
Can move files from one shared drive to another shared drive |
✔ | ✘ | ✘ | ✘ | ✘ |
Can add or remove members of a shared drive |
✔ | ✘ | ✘ | ✘ | ✘ |
Can change member access levels |
✔ | ✘ | ✘ | ✘ | ✘ |
Can permanently delete files in the Trash |
✔ | ✘ | ✘ | ✘ | ✘ |
Add members and set access levels:
Requires Manager access
- On the left, click a shared drive.
- At the top, under the shared drive name, click Add members.
- Add names, email addresses, or groups from Google Groups.
- (Optional) To change the access level, next to Content manager, click the Down arrow
and choose an access level.
- (Optional) Enter a message.
- (Optional) If you don’t want to send a notification to the new members, check the Skip sending notifications box.
- Click Send or Add.
1.3 Change member access levels
Requires Manager access
- On the left, click a shared drive.
- At the top, next to the shared drive name, click the Down arrow
Manage members.
- Next to a member’s name, click the Down arrow
and select a new access level.
- Click Done.
1.4 Remove members
Requires Manager access
- On the left, click a shared drive.
- At the top, next to the shared drive name, click the Down arrow
Manage members.
- Next to a member’s name, click the Down arrow
and select Remove member.
- Click Done.
Note: If you remove someone from a shared drive, they might still have access to files shared in other ways, such as files shared with everyone in your organization by link or through a group.