Share links to PDF versions of your files

" "

Tips

Sometimes people prefer Adobe® PDF files because they’re easy to print, download, and open in existing programs.

If you’re working in Google Docs or Google Sheets, there’s no need to convert your files to PDFs every time you want to share them.

Instead, send a link to a PDF version of your file.

Benefits

  • You don't have to re-share PDFs or update PDF links if you change the source file. The link always goes to the most recent version.
  • Save email storage space and avoid attachment size limits.
  • You don't need multiple versions of your files, such as a PDF and a source file—all the versions are stored in a single file.

Share your document" "

  1. In Google Drive, select your document.
  2. Click Share Add collaborator.
  3. Enter the names or email addresses of the people you want to share the document or spreadsheet with.
  4. Choose their permission level (edit, comment, view).
  5. Click Send.

Copy, paste, and send the PDF link" "

  1. In Drive, select your document.
  2. Click Share Add collaborator.
  3. Click Copy link and click Done.
  4. After you paste the link, change the end of the URL before sending it. For example:
    • Before: http://docs.google.com/document/d/12345678/edit?usp=sharing
    • After: http://docs.google.com/document/d/12345678/export?format=pdf
  5. Send the modified PDF link.

When you click the link, you (or anyone else) can download a PDF copy of your document.

Note: If your shared document is large, it may take a little time to download.

Was this helpful?
How can we improve it?