Bring your best ideas to life with Gemini for Google Workspace. Get tips & real-life use cases for using gen AI at work.

Share links to PDF versions of your files

Sometimes people prefer Adobe PDF files because they’re easy to print, download, and open in existing programs.

If you’re working in Google Docs, Sheets, or Slides, there’s no need to convert your files to PDFs every time you want to share them.

Instead, send a link to a PDF version of your file.


  • You don't have to re-share PDFs or update PDF links if you change the source file. The link always goes to the most recent version.
  • Save email storage space and avoid attachment size limits.
  • You don't need multiple versions of your files, such as a PDF and a source file—all the versions are stored in a single file.

Share your document

  1. In Google Drive, select your file.
  2. Click Share .
  3. Enter the names or email addresses of the people you want to share the document, spreadsheet, or presentation with.
  4. Choose their permission level (edit, comment, view).
  5. Click Send.

Copy, paste, and send the PDF link

  1. In Drive, select your file.
  2. Click Share .
  3. Click Copy link and click Done.
  4. After you paste the link, change the end of the URL before sending it. For example:
    1. Before:
    2. After:
  5. Send the modified PDF link.
    When you click the link, you (or anyone else) can download a PDF copy of your file.

Note: If your shared file is large, it may take a little time to download.

Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

Was this helpful?

How can we improve it?
Print, save, or customize Learning Center guides

Learn how to print Learning Center guides, save them as PDFs, or customize them for your organization.

Clear search
Close search
Google apps
Main menu