Use canned responses for multiple signatures

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Create multiple signatures for different types of emails with Gmail's canned responses.


  • An internal company signature includes your team site, current projects, and more.
  • A client-facing signature has your title, phone number, and organization's website.
  • A recruiting signature for job candidates can have your company's careers webpage, directions to an interview location, or instructions on calling in to a video interview.

Enable canned responses" "

  1. In Gmail, click Settings Settingsand thenSettings.
  2. At the top, click Advanced.
  3. In the Canned Responses (Templates) section, select Enable.
  4. At the bottom, click Save Changes.

Create canned response signatures" "

  1. In Gmail, click Compose.
  2. In the New message window, enter your signature and format it.
  3. Click More Moreand thenCanned responsesand thenSave draft as templateand thenSave as new template.
  4. Enter a name for the canned response signature and click Save.
  5. Continue composing and send your message, or close the Compose window to use your signature another time.

Send email with canned response signatures" "

  1. Open Gmail and click Compose.
  2. Click More Moreand thenCanned responses.
  3. To insert a canned response, under Insert Template, choose a saved response to insert in your email.
  4. Compose the rest of your message and click Send.
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