Mark a shared file as final

" "

Tips

When you finish making changes to a shared file, you can make it view only and mark it final. Previous collaborators and anyone new you share the file with will be able to view it, but they won’t be able to see the revision history, add comments, or make changes.

Change a file to view only" "

If you shared the file with specific people or a group:

  1. In Google Drive, right-click the file and select Share Add people.
  2. In the Share with others box, in the People section, click the person’s name.
  3. Next to the person’s name, click Edit Edit and select Can view.
  4. Click Done.
  5. Repeat steps 1–2 for any other people or groups.

If you shared the file with your organization:

  1. In Drive, right-click the file and select Share Add people.
  2. At the bottom of the Share with others box, click Advanced.
  3. In the Who has access section, click Change.
  4. Choose an option to determine how links to the file are shared with people in your organization:
    • On (for whole organization)—Anyone at your organization can find and access the file.
    • On (for anyone with link)—Anyone at your organization who has the link can access the file.
    • Off (except for specific people)—Only the document owner can share the link.
  5. Next to Access: Anyone within your organization, select Can view.
  6. Click Save.

Rename your file to mark it final or archived" "

  1. Open the file and at the top, click the file name.
  2. Before the file name, enter [Final] or [Archived].
  3. Press Enter.
Was this helpful?
How can we improve it?