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4. Print and download files

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If you need a printout, another format, or copies of your file, Docs, Sheets, and Slides can do that, too.

In this section, you learn how to:

4.1 Print your file
4.2 Download versions in other formats
4.3 Make a copy
4.4 Email a copy as an attachment

4.1 Print your file

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To print your file, click Fileand thenPrint or click Print Print.

  • For documents and presentations: In the preview that appears, you can scroll through your document on the right, or choose print options on the left.
  • For spreadsheets: You can choose which sheets to print, what features to include, and which layout you want.

Select Print

4.2 Download versions in other formats

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To download your document so it can be opened by other programs, click Fileand thenDownload as and choose one of the following formats:

  • Microsoft® Word® (.docx)
  • OpenDocument Format (.odt)
  • Rich Text Format (.rtf)
  • Adobe® PDF Document (.pdf)
  • Plain text (.txt)
  • Web page (.html, zipped)

Download a doc and open with another program

4.3 Make a copy

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Copying a file is useful for creating templates. For example, if you write a lot of proposals, you can make copies of one proposal and then update each copy for a new project without having to format it again.

Make a copy of your document:

  1. Click Fileand thenMake a copy.
  2. (Optional) You can rename the copy, change where you save it in Drive, and share it with the same collaborators.

The option to make a copy appears when you click File

4.4 Email a copy as an attachment

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If you need to collaborate with someone on your file in a different program or format, such as Word, Excel, PowerPoint, or PDF, you can email it as an attachment. However, this sends a copy of the document instead of sharing the original, so you won’t be able to use Google's collaboration tools. For more options, see Work with Microsoft Office files.
 
  1. Click Fileand thenEmail as attachment.
  2. Select a format.
  3. Enter the email addresses or Groups you want to send copies to.
  4. (Optional) Enter a message.
  5. Click Send.

Click "File" to open the "Email as attachment" window

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