Get started with Groups

5. Manage your subscriptions and groups

Want to get more out of Google apps at work or school?  Sign up for a free Google Workspace trial
" "

" "

You might belong to a lot of groups, and have access to even more. Use these tips to stay organized and manage your groups.
 

In this section, you learn how to:

5.1 Mark groups as favorites
5.2 View and edit membership settings
5.3 Approve or block new posts in classic Groups
5.4 Ban people from a group
5.5 Organize posts with tags or categories using classic Groups

5.1 Mark groups as favorites

Using new Groups

You can mark groups and messages as favorites to make them easy to find. Favorite groups appear in the Favorites list on the left menu.

Favorites are account-specific. When you mark an item as a favorite, it appears as a favorite in your account only. It doesn't appear as a favorite for anyone else.

  1. Sign in to Google Groups.
  2. To mark a group as a favorite, choose an option:
    • On the far right of the group entry, click the Star "".
    • Click a groupand thento the left of the group name, click the Star "".

    The group is added to your Favorite groups list in the left menu. If you use Groups with more than one domain, the group appears under its domain name on the left.

  3. To remove a group from your Favorites list, choose an option:
    • On the far right of the group entry, click the Star "".
    • Click a groupand thento the left of the group name, click the Star "".
    • In the left panel, click Favorite groups or the domain name. Point to the group nameand thenclick More""and thenUnfavorite group.
  4. To mark a message as a favorite:
    1. Click the group containing the message.
    2. In the left panel, click Conversationsand thenchoose an option:
      • On the far right of a conversation entry, click the Star "". This marks the most recent message in the conversation as a favorite.
      • Click a conversationand thenon the far right of a message, click the Star "".

      The conversation containing the message is added to your Starred conversations list in the left menu.

  5. To remove a message or conversation as a favorite:
    1. Click the group containing the message.
    2. In the left panel, click Conversationsand thenchoose an option:
      • On the far right of a conversation entry, click the Star "". This removes all messages in the conversation as favorites and removes the conversation from the Starred conversations list.
      • Click a conversationand thenon the far right of a message, click the Star "". This removes the conversation from the Starred conversations list unless the conversation contains other messages marked as favorites.
Using classic Groups

If you belong to a lot of groups, you can access your most frequently used groups using Favorites. To add a group to your Favorites, just click the group’s star icon.

Note: If you click Starred in the left navigation area, you see starred topics and posts (but not groups). Starred groups are found under Favorites.

Star groups and find under list of favorites

5.2 View and edit membership settings

Using new Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the left, click My membership settings.
  5. Under Subscription, choose an option:
    • Each email—Messages sent individually as they’re posted to the group.
    • Abridged—Summaries of up to 150 messages combined into single emails and sent daily.
    • Digest—Up to 25 complete messages combined into single emails and sent daily.
    • No email—Messages from the group are not sent.

    To receive abridged summaries or digests of a group’s messages, you must turn on conversation history for the group.

  6. Click Save changes.
Using classic Groups

All the groups that you belong to are listed on your personal My groups page. If you manage or own a group, that’s indicated next to the name of the group.

Do you get too much email for a particular group? You can opt to get a summary of messages sent to a group once a day instead of receiving each message separately. Or, perhaps you'd prefer to just read messages in the group's discussion archive (forum page) instead of receiving messages in your inbox.

Change your email preferences or unsubscribe from a group:

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Select an email subscription option.
  4. To unsubscribe, click Leave this group.
My groups page with arrows pointing to columns for email and unsubscribe options

5.3 Approve or block new posts

You can approve or block new posts before they're sent to the rest of the group using message moderation.

Note: Posts sent by super administrators always bypass message moderation and are posted without requiring approval.

Turn on message moderation

Using new Groups

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the left, click Group settingsand thenPosting policies.
  5. Select your moderation options:

    • Under Message moderation, choose whether to review every message, messages from non-members, or no messages.
    • Under New member restrictions, to review messages from new members, select New member posts are moderated.

    Note: When message moderation is turned on, moderation requests are always visible to group owners. Group managers and members might see moderation requests based on the group settings.

  6. (Optional) To send a notification when a moderated message is rejected:

    1. At the top right, next to Advanced, click Turn on "".
    2. Under Rejected message notification, click ON.
  7. Click Save changes.

Using classic Groups

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. Near the top right, click Manage group.
  5. On the left, click Settings and then Moderation.
  6. Select your moderation options:

    • Under Message moderation, choose whether to review every message, messages from non-members, or no messages.
    • Under New member restrictions, to review messages from new members, select New member posts are moderated.
  7. Click Save.

Approve or reject pending messages

To approve or deny pending messages, you must have Moderate content permission.

Using new Groups
  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, under Conversations, click Pending.
  4. To read a message, click it.
  5. To approve or reject a single message, on the right, click Approve message " " or Reject message "".
  6. To perform an action on multiple messages:
    1. Check the boxes next to the messages.
    2. At the top of the screen, select an option:
      • To approve the messages, click Approve messages " ".
      • To reject the messages, click Reject messages "".
      • To approve the messages and automatically approve all future posts by those authors, click Approve author "".
      • To ban the authors from the conversation and report the messages as spam, click Reject author "".
Using classic Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the right, click Manage group.
  5. On the left, click Messages and then Pending messages.
  6. To read a post, click the title.
  7. Check the box next to the post.
  8. At the top of the screen, select an option:
    • To approve the message, click Post Post.
    • To approve the post and automatically approve all future posts by that author, click Post and always allow future messages from author Post and always allow future messages from author.
    • To ban the author or authors from the forum and report the message as spam, click Report spam and ban author from this forum Report spam and ban author from this forum.
    • To block the post, click Reject Reject.

Block people from replying to conversations or topics

You can create a new conversation or topic and prevent people from replying to it if you don’t want responses. You can do this if you meet both conditions:

  • You're the owner of the group or have permission to lock conversations or topics.
  • (classic Groups only) The group is a web forum, not an email list.
Using new Groups
  1. In a group, point to a conversation and check the box next to it.
  2. On the right, click Lock conversation "".

    To unlock a conversation, check the box next to the conversation and click the icon again.

Using classic Groups

To block replies to a new topic: When creating the new topic, select Lock.

To block replies on an existing topic: When viewing the topic, select Lock replies from the Actions menu.

To unblock replies or an existing topic: When viewing the reply or topic, select Unlock replies or Unlock topic from the Actions menu.

5.4 Ban people from a group

You can ban people from a group to prevent them participating in that group. When you ban a person from a group, they can see or search for that group but can't be added or invited to join unless you unban them.

Using new Groups

Banning users requires having the Who can manage members permission.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. To ban an existing member:
    1. On the left, click Members.
    2. Point to a member name and check the box.
    3. Click Ban member "".
  4. To ban non-members:
    1. In the left panel, click Peopleand thenBanned users.
    2. In the Ban users field, enter names or email addressesand thenclick Ban users.
Using classic Groups

Banning users requires having the Manage members permission.

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. Above the list on the right, click Manage members.
  5. Point to the member whose settings you want to change and check the box next to their name.
  6. Near the top of the screen, click Actions > Ban.

View banned users or unban users

Using new Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. In the left panel, click Peopleand thenBanned users.
  5. Do either of the following:
    • To unban a user, point to the user, then click Un-ban user "".
    • To unban multiple users, check the box next to the user, then click Un-ban user above the list on the left.
Using classic Groups
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. Above the list on the right, click Manage members.
  5. To see all banned members, near the top left, click Banned.

5.5 Organize posts with tags or categories using classic Groups

Using classic Groups

If you’re a group owner or manager, you can turn on tags or categories to organize a group’s posts. You can organize conversations by labeling them with tags and update a topic's tags at any time. You can then search and filter topics by those tags.

  • Tags: Turn on tags to label posts with keywords to make posts easier to find.
    • Tags can be up to 20 characters long.
    • Each topic can have up to 14 tags.
  • Categories: Turn on categories to organize the first page in a group into a list of categories. Posts are sorted into those categories.

You can only turn on tags or categories, but not both at the same time. 

NoteThis feature is only available in classic Groups, and it’s planned for deprecation with the switch to new Groups. You can use labels in new Groups instead.

  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the top right, click Settings "".
    2. Click Return to classic Google Groups.
  3. Click My groups.
  4. Click the name of a group.
  5. On the right, click Manage group.
  6. On the left, click Settings.
  7. Choose Tags or Categories.
    • To switch from Tags to Categories, click Enable categories.
    • To switch from Categories to Tags, click Enable tags.
  8. Enter keywords to use for the tags or categories that will organize posts in your group.
  9. Click Save changes.
  10. Return to new Groups:
    1. In the top right, click Settings "".
    2. At the top left, click Visit new Groups.
Was this helpful?
How can we improve it?