Get started with Groups

5. Manage your subscriptions and groups

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You might belong to a lot of groups, and have access to even more. Use these tips to stay organized and manage your groups.
 

In this section, you learn how to:

5.1 Mark groups as favorites
5.2 View and edit membership settings
5.3 Approve or block new posts in classic Groups
5.4 Organize posts with tags or categories using classic Groups

5.1 Mark groups as favorites

Using new Groups (beta)

To star your groups, click My groups and click the star icon to the right of the group. To see a list of all your starred groups, on the left, click Starred groups.

Using classic Groups

If you belong to a lot of groups, you can access your most frequently used groups using Favorites. To add a group to your Favorites, just click the group’s star icon.

Note: If you click Starred in the left navigation area, you see starred topics and posts (but not groups). Starred groups are found under Favorites.

Star groups and find under list of favorites

5.2 View and edit membership settings

Using new Groups (beta)
  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. On the left panel, click My membership settings.
  5. In the Subscription section, choose an option:
    • All email  / Every new message: All messages emailed individually as they're posted to the group
    • Digest  /  Send daily summaries Up to 25 complete messages combined into single emails and delivered daily
    • Abridged  /  Combined updates: Summaries of up to 150 messages combined into single emails and delivered daily
    • None  /  Don't send email updates: No email messages from the group
  6. Click Save changes.
Using classic Groups

All the groups that you belong to are listed on your personal My groups page. If you manage or own a group, that’s indicated next to the name of the group.

Do you get too much email for a particular group? You can opt to get a summary of messages sent to a group once a day instead of receiving each message separately. Or, perhaps you'd prefer to just read messages in the group's discussion archive (forum page) instead of receiving messages in your inbox.

Change your email preferences or unsubscribe from a group:

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Select an email subscription option.
  4. Click Leave this group to unsubscribe.
My groups page with arrows pointing to columns for email and unsubscribe options

5.3 Approve or block new posts using classic Groups

You can approve or block new posts before they're sent to the rest of the group using message moderation.

Note: Posts sent by super administrators always bypass message moderation and are posted without requiring approval.

Turn on message moderation

Using new Groups (beta)

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. In the left panel, click Group settings.
  5. At the top right, turn on Advanced.
  6. Choose whether to review every message or messages from new members or non-members, and choose settings for rejected posts.

  7. Click Save.

Using classic Groups

  1. Sign in to Google Groups.
  2. Click My groups.
  3. Click the name of a group.
  4. Near the top right, click Manage group.
  5. On the left, click Settings and then Moderation.
  6. Choose whether to review every message or messages from new members or non-members, and choose settings for rejected posts.

  7. Click Save.

Approve or block pending posts in classic Groups

To approve or deny pending messages, you must have Moderate content permission.

Note: This feature is available only in classic Groups

  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the upper right, click Settings Settings.
    2. Click Go back to classic Groups until the next release.
  3. Click My groups.
  4. Click the name of a group.
  5. In the left panel, click Group settings.
  6. On the left, click Messages and then Pending messages.
  7. To read a post, click the title.
  8. Check the box next to the post.
  9. At the top of the screen, select an option:
    • To approve the message, click Post Post.
    • To approve the post and automatically approve all future posts by that author, click Post and always allow future messages from author Post and always allow future messages from author.
    • To ban the author or authors from the forum and report the message as spam, click Report spam and ban author from this forum Report spam and ban author from this forum.
    • To block the post, click Reject Reject.
  10. Return to new Groups:
    1. In the upper right, click Settings Settings.
    2. In the upper left, click Go back to new Groups.
Note:
• Posts that aren't approved are automatically deleted after 14 days.
• Posts marked as spam are automatically deleted after 7 days.

Block people from replying to conversations or topics

You can create a new conversation or topic and prevent people from replying to it if you don’t want responses. You can do this if you meet both conditions:

  • You're the owner of the group or have permission to lock conversations or topics.
  • (classic Groups only) The group is a web forum, not an email list.
Using new Groups (beta)
  1. In a group, point to a conversation and check the box.
  2. At right, click Lock conversation Lock.

    To unlock a conversation, click the icon again.

 

Using classic Groups

To block replies to a new topic: When creating the new topic, select Lock.

To block replies on an existing topic: When viewing the topic, select Lock replies from the Actions menu.

To unblock replies or an existing topic: When viewing the reply or topic, select Unlock replies or Unlock topic from the Actions menu.

5.4 Organize posts with tags or categories using classic Groups

Using classic Groups

If you’re a group owner or manager, you can turn on tags or categories to organize a group’s posts. You can organize conversations by labeling them with tags and update a topic's tags at any time. You can then search and filter topics by those tags.

  • Tags: Turn on tags to label posts with keywords to make posts easier to find.
    • Tags can be up to 20 characters long.
    • Each topic can have up to 14 tags.
  • Categories: Turn on categories to organize the first page in a group into a list of categories. Posts are sorted into those categories.

You can only turn on tags or categories, but not both at the same time. 

Note: This feature is available only in classic Groups

  1. Sign in to Google Groups.
  2. If you're using new Groups, temporarily go back to classic Groups:
    1. In the upper right, click Settings Settings.
    2. Click Go back to classic Groups until the next release.
  3. Click My groups.
  4. Click the name of a group.
  5. In the left panel, click Group settings.
  6. On the left, click Settings.
  7. Choose Tags or Categories.
    • To switch from Tags to Categories, click Enable categories.
    • To switch from Categories to Tags, click Enable tags.
  8. Enter keywords to use for the tags or categories that will organize posts in your group.
  9. Click Save changes.
  10. Return to new Groups:
    1. In the upper right, click Settings Settings.
    2. In the upper left, click Go back to new Groups.
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