Google Sheets cheat sheet

Get Sheets: Web (sheets.google.com), Android, or iOS 

               

Want advanced Google Workspace features for your business?

Try Google Workspace today!

 

 

Work with your data

	Copy formatting from any text and apply it to another selection of text
	Format data as currency, a percentage, change decimal places, and more
	Add or edit cell borders
	Merge cells
	Change text alignment
	Change how text wraps or rotate text
	Add links, comments, charts, filters, or functions

Note: To improve compatibility with Microsoft Excel keyboard shortcuts, you can override browser shortcuts.

Add rows, columns, or cells

Add rows, columns, and cells:

1. Select the row, column, or cell near where you want to add your new entry.
2. Right-click the highlighted row, column, or cellInsertchoose where to insert the new entry.

Delete, clear, or hide rows and columns:

1. Right-click the row number or column letter.
2. Click Delete, Clear, or Hide.

Delete cells:

1. Select the cells.
2. Right-clickDelete cellsShift left or Shift up.

Move rows or columns: Select the row number or column letter and drag it to a new location.

Move cells:

1. Select the cells.
2. Point your cursor to the top of the selected cells until a hand appears.
3. Drag the cells to a new location.

Group rows or columns:

1. Select the rows or columns. 
2. Click DataGroup rows or Group columns.

Freeze header rows and columns: Keep a row or column in the same place as you scroll through your spreadsheet. On the menu bar, click ViewFreeze and choose an option.

Share your spreadsheet

Click Share and choose what collaborators can do. They'll get an email notification, too.

	Share or unshare	Edit content directly	Add comments
Editor	✔	✔	✔
Commenter			✔
Viewer

Collaborate with your team

			Chat with other people viewing the spreadsheet
			Open comments thread
			Share with your team
			Insert comments

Copy, email, or publish your spreadsheet

Make a copy—Create a duplicate of your spreadsheet. This is a great way to create templates.

Download as—Download your spreadsheet in other formats, such as Excel or PDF.

Email as attachment—Email a copy of your spreadsheet.

Version history—See all the changes you and others have made to the spreadsheet or revert to earlier versions.

Publish to the web—Publish a copy of your spreadsheet as a webpage or embed your spreadsheet in a website.

Work with functions

Your most important Excel functions exist in Sheets, too. Here’s a few of the things you can do.

AVERAGE	Statistical   Returns the numerical average value in a dataset, ignoring text.
AVERAGEIFS	Statistical  Returns the average of a range that depends upon multiple criteria.
CHOOSE	Lookup  Returns an element from a list of choices based on index.
COUNT	Statistical  Returns the count of the number of numeric values in a dataset.
COUNTIF	Statistical  Returns a conditional count across a range.
DATE	Date  Converts a provided year, month, and day into a date.
FIND	Text  Returns the position at which a string is first found within text.
GETPIVOTDATA	Text  Extracts an aggregated value from a pivot table that corresponds to the specified row and column headings.
IF	Logical  Returns one value if a logical expression is true and another if it is false.
INDEX	Lookup  Returns the content of a cell, specified by row and column offset.
INT	Math  Rounds a number down to the nearest integer that’s less than or equal to it.
LOOKUP	Lookup  Looks through a row or column for a key and returns the value of the cell in a result range located in the same position as the search row or column.
MATCH	Lookup  Returns the relative position of an item in a range that matches a specified value.
MAX	Statistical  Returns the maximum value in a numeric dataset.
MIN	Statistical  Returns the minimum value in a numeric dataset.
NOW	Date  Returns the current date and time as a date value.
ROUND	Math  Rounds a number to a certain number of decimal places according to standard rules.
SUM	Math  Returns the sum of a series of numbers and/or cells.
SUMIF	Math  Returns a conditional sum across a range.
TODAY	Date  Returns the current date as a date value.
VLOOKUP	Lookup  Searches down the first column of a range for a key and returns the value of a specified cell in the row found.

_{Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.}