Shared drives cheat sheet

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Store, search, and access team files anywhere, from any device.

Files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Get Drive: Web (, or iOS


1. Create a new shared drive. " "

Create shared drives


2. Add members to a shared drive." "

Add members to shared drives


3. Add files or folders to a shared drive." "

Add items to shared drives


4. Change access levels for members." "

Change member access levels

Permission Manager Content manager Contributor Commenter


Can view files and folders
Can edit files  
Can create and add files, can create folders
Can add people to specific files    
Can restore files from the Trash (up to 30 days)

Can move files from My Drive to a shared drive

Can move files out of a shared drive or between shared drives
Can move files and folders to the Trash
Can move files and folders within a shared drive
Can add or remove members of a shared drive
Can change member access levels
Can permanently delete files in the Trash

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5. Hide or unhide a shared drive. " "

Right-click on left to hide. To unhide, click Shared drives, Hidden shared drives, then right-click folder for Unhide option



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