Working with remote and in-office colleagues? Learn how to thrive in hybrid work environments.

Shared drives cheat sheet

You can use this feature only if your organization supports it. For help, contact your administrator.
Want to get more out of Google apps at work or school?  Sign up for a free Google Workspace trial


Store, search, and access team files anywhere, from any device.

Files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Get Drive: Web (, or iOS


1. Create a new shared drive. ""

Create shared drives


2. Add members to a shared drive.""

Add members to shared drives


3. Add files or folders to a shared drive.""

Add items to shared drives


4. Change access levels for members.""

Change member access levels

Permission Manager Content manager Contributor Commenter


Can view files and folders
Can comment on files  
Can edit files    
Can create and add files, can create folders    
Can add people to specific files    
Can restore files from the Trash (up to 30 days)    
Can move files from My Drive to a shared drive    
Can move files and folders to the Trash      
Can move files and folders within a shared drive      
Can move files from one shared drive to another shared drive        
Can add or remove members of a shared drive        
Can change member access levels        
Can permanently delete files in the Trash        

" "

5. Hide or unhide a shared drive. ""

Right-click on left to hide. To unhide, click Shared drives, Hidden shared drives, then right-click folder for Unhide option



Was this helpful?
How can we improve it?
Clear search
Close search
Google apps
Main menu
Search Help Center