Shared drives cheat sheet

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Drive

Store, search, and access team files anywhere, from any device.

Files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Get Drive: Web (drive.google.com), Android, or iOS

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1. Create a new shared drive. " "

Create shared drives

 

2. Add members to a shared drive." "

Add members to shared drives

 

3. Add files or folders to a shared drive." "

Add items to shared drives

 

4. Change access levels for members." "

Change member access levels
 

Permission Manager Content manager Contributor Commenter

Viewer
Can view files and folders ✔ ✔ ✔ ✔ ✔
Can edit files ✔ ✔ ✔ ✔  
Can create and add files, can create folders ✔ ✔ ✔ ✘ ✘
Can add people to specific files ✔ ✔ ✔    
Can restore files from the Trash (up to 30 days) ✔ ✔ ✔ ✘ ✘

Can move files from My Drive to a shared drive

 ✔ ✔ ✔ ✘ ✘
Can move files out of a shared drive or between shared drives ✔ ✔ ✘ ✘ ✘
Can move files and folders to the Trash ✔ ✔ ✘ ✘ ✘
Can move files and folders within a shared drive ✔ ✔ ✘ ✘ ✘
Can add or remove members of a shared drive ✔ ✘ ✘ ✘ ✘
Can change member access levels ✔ ✘ ✘ ✘ ✘
Can permanently delete files in the Trash ✔ ✘ ✘ ✘ ✘

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5. Hide or unhide a shared drive. " "

Right-click on left to hide. To unhide, click Shared drives, Hidden shared drives, then right-click folder for Unhide option

 

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