Shared drives cheat sheet

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Drive

Store, search, and access team files anywhere, from any device.

Files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.

Get Drive: Web (drive.google.com), Android, or iOS

 

1. Create a new shared drive. " "

Create shared drives

 

2. Add members to a shared drive." "

Add members to shared drives

 

3. Add files or folders to a shared drive." "

Add items to shared drives

 

4. Change access levels for members." "

Change member access levels
 

Permission Manager Content manager Contributor Commenter

Viewer
Can view files and folders Done Done Done Done Done
Can comment on files Done Done Done Done Delete
Can edit files Done Done Done Delete Delete
Can create and add files, can create folders Done Done Done Delete Delete
Can add people to specific files Done Done Done Delete Delete
Can restore files from the Trash (up to 30 days) Done Done Done Delete Delete

Can move files from My Drive to a shared drive

 Done Done Done Delete Delete
Can move files and folders to the Trash Done Done Delete Delete Delete
Can move files and folders within a shared drive Done Done Delete Delete Delete
Can move files from one shared drive to another shared drive Done Delete Delete Delete Delete
Can add or remove members of a shared drive Done Delete Delete Delete Delete
Can change member access levels Done Delete Delete Delete Delete
Can permanently delete files in the Trash Done Delete Delete Delete Delete

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5. Hide or unhide a shared drive. " "

Right-click on left to hide. To unhide, click Shared drives, Hidden shared drives, then right-click folder for Unhide option

 

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