Working with remote and in-office colleagues? Learn how to thrive in hybrid work environments.

Get started with Calendar

Create tasks

Want to get more out of Google apps at work or school?  Sign up for a free Google Workspace trial
""

Calendar

Keep up with your work by adding tasks in Calendar.
 

In this section:

Create tasks

""

Only you can see tasks in your Google Calendar. They don't appear to other users with access to your calendar.
  1. Open Google Calendar.
  2. On the left, under “My calendars,” select Tasks.
  3. Choose an option:
    • In your calendar, click an empty slot on your calendar.
    • In the top left, click Create.
  4. Click Task.
  5. Enter a title and description.
  6. To add the new task to a specific list, choose one from the drop down.
  7. Click Save.
""

View tasks

""

Google Calendar

Tasks must have a date to appear in Google Calendar. To turn on Tasks: 

  1. Open Google Calendar.
  2. In the left panel, go to “My calendars.” To find “My calendars,”  you may have to click Menu Menu.
  3. Make sure the “Tasks” box is checked.
  4. Any tasks with dates will appear on your calendar.

Tip: You can also find uncompleted tasks in Google Calendar. A list of all “Pending tasks” from the last 30 days can be found in the current day.

Tasks from other Google products

Tasks you create in the Tasks app are on the right sidebar Tasks in:

  • Calendar
  • Docs
  • Drive
  • Gmail
  • Sheets
  • Slides

 

Hide tasks

  1. Open Google Calendar.
  2. In the left panel, under “My calendars,” uncheck the box next to Tasks.

Tip: To find “My calendars,” click Menu Menu. Then under “My calendars,” select Tasks.

Edit tasks

""

  1. Open Google Calendar.
  2. Click the task to edit and then Edit task Edit task.
  3. Update any task details.
  4. Click Save.

Important: To view tasks on Google Calendar, click Menu Menu. Then under “My calendars,” select Tasks.

""

Mark tasks complete

""

  1. Open Google Calendar.
  2. Click the task to update.
  3. On the bottom right, click Mark completed.

A completed task stays on your calendar but is crossed out.

Delete tasks

""

  1. Open Google Calendar.
  2. Click the task to update and then Delete Delete reminder.
""
 

Find and edit pending tasks

""

To check all uncompleted tasks from the last 30 days:

  1. Open Google Calendar.
  2. While viewing a day's schedule, tap Pending tasks.
  3. In the pop-up list, choose how to update preferred tasks:
    • To edit a task, hover to the right of the task. Click Edit Edit task, make your changes, and click Save.
    • To delete a task, hover to the right of the task. Click Edit Edit task and then Delete Delete reminder.
    • To complete a task, hover to the far right of the task. Click Mark completed.

Tip: You can deactivate the list of pending tasks when you hide your tasks from Google Calendar. Learn how to hide all tasks.

""


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

Was this helpful?
How can we improve it?
Search
Clear search
Close search
Google apps
Main menu
Search Help Center
false