Set up multiple inboxes

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Gmail

Multiple inboxes are helpful for people who have multiple email accounts and want to consolidate them. They’re also good for people who want to prioritize certain daily tasks or individuals.

For example, you can:

  • Create inboxes for tasks that can be done immediately, need follow up, or can wait until later.
  • Create inboxes for email from certain people, such as your manager or an important customer.
  • Manage email from different accounts.

You can create up to 5 different inboxes.

In this section, you learn how to:

4.1 Turn on multiple inboxes
4.2 Create and customize inboxes
4.3 Add labels before sending email

4.1 Turn on multiple inboxes

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  1. At the top right, click Settings "".
  2. Under Inbox Type, select Multiple Inboxes.

4.2 Create and customize inboxes

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  1. At the top right, click Settings ""and thenSee all settings.
  2. At the top, click Inbox.
  3. Next to Inbox type, select Multiple Inboxes.
  4. Under Search query, define your inbox with a filter. For example, to create an inbox:
    • From an existing label, enter label:name of label.
    • Based on a sender, enter from:person’s email address. Add multiple senders by entering from:person’s address OR another address.
    • For email sent to one of your other accounts, enter to:you@youremail.com.

      Note: Before you can create inboxes to show mail for different accounts, you need to set up Gmail to send mail from a different address or alias. See View Gmail search operators.

  5. (Optional) To enter a name for each inbox, under Section name, enter a name.
  6. (Optional) To change where you want the additional inboxes to appear, next to Multiple inbox position, select a position.
  7. At the bottom, click Save Changes.

Set up multiple inboxes

4.3 Add labels before sending email

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If you create inboxes based on labels, add the correct label when you compose an email. That way, your email and the reply automatically go to the correct inbox.

For example, you could use these labels:

  • Action—Issues that need immediate attention
  • Follow-up—Issues that need further collaboration
  • Later—Issues that don't need immediate attention

Add a label to an email:

  1. Click Compose.
  2. At the bottom, click More ""and thenLabel and select an existing label, then click Apply.
  3. If the label you want doesn't exist, click Create new.
  4. In the New label window, enter a label name.
  5. (Optional) To nest a label under an existing label, check Nest label under and select a parent label.
  6. Click Create.
  7. (Optional) To remove a label from an email:
    1. Click More ""and thenLabel.
    2. Uncheck the box next to the labeland thenclick Apply.
  8. When you're ready to send your email, click Send.

Your mail and any replies automatically go in your Action inbox.

Label emails to send
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