Working with remote and in-office colleagues? Learn how to thrive in hybrid work environments.

Get started with Gmail

Start a video meeting and send messages

Want to get more out of Google apps at work or school?  Sign up for a free Google Workspace trial
""

Gmail

With Gmail, you can start and join video meetings. You can also add Google Chat to your Gmail inbox and get all the features of Chat directly in Gmail.

5.1 Start and join video meetings 5.2 Use Chat in Gmail

To manage your communication in one place, you can add Google Chat to your Gmail inbox and send chat messages to people. This is available if your organization allows it.

Turn Chat on or off in Gmail

  1. On your computer, open Gmail.
  2. At the top right, click Settings "" and then See all settings.
  3. At the top, click Chat and Meet.
  4. Next to “Chat,” to turn Chat on or off in Gmail, select Google Chat or Off.
  5. Click Save Changes.

Note: If you turn off Chat in Gmail, your conversation list and pop-ups won't appear in Gmail, but you're not signed out of Chat.

Change position of the Chat panel in Gmail

You can move the Chat panel to the right or left side of your inbox.

You can move the Chat panel to the right or left side of your Gmail inbox.

  1. On your computer, open Gmail.
  2. At the top right, click Settings ""and then See all settings.
  3. At the top, click Chat and Meet.
  4. Next to “Chat position,” select Left side of the inbox or Right side of the inbox.
  5. Click Save Changes.
""

What is the difference between Chat in Gmail and Chat?

You get the same features in Chat and Chat in Gmail, but the integrated Gmail experience provides a central location for collaborating across your Google Workspace services.

  • Chat—Use when you want to mainly communicate through chat messages. For example, when you're on the go, you might want to quickly check the mobile Chat app for messages.
  • Gmail—Use when you want to collaborate with a team from the convenience of your Gmail inbox. If you're working on your computer, you might prefer to use Gmail while you're collaborating with others on files and tasks, without having to switch between services.
5.3 Change your Chat status in Gmail
Status icon Status text Status meaning
"" Active Gmail or Google Chat is open.
"" Do not disturb

Google Chat notifications are muted.

*For workspace accounts this is visible at the domain level only

"" Away
  • You aren't connected to the internet.
  • You’ve been idle for more than 10 minutes.
  • You're in "Set as away" status.
Idle You've been inactive in Gmail or Google Chat for the last 5 minutes.

Change your status

  1. On your computer, open Gmail.
  2. At the top right, next to your status indicator, click the Down arrow .
  3. Choose: Automatic, Do not disturb, or Set as away.

Set a custom status

  1. Go to Google Chat or your Gmail account.
  2. From your status indicator at the top, click the Down arrow .
  3. Click Add a status.
  4. Follow the prompt to choose an emoji, write a status message, or end or clear a status.
  5. Click Done.

Delete a custom status

  1. Go to Google Chat or your Gmail account.
  2. From your status indicator at the top, click the Down arrow .
  3. Click the status to delete.
  4. Click X.
  5. Click Done.

Set a Calendar status with a Workspace account

You can use Calendar status with a Google Workspace account. Your Chat status will automatically update to OOO, in a meeting, or in focus time based on your calendar status. You can always override your automatic calendar status with a custom one.

Anyone who sends you a direct message will find your Calendar status under your name within the direct message window.

Tip: At the top right of your Gmail window in your status indicator, you can find your Calendar status.

Group messages won’t show Calendar status.

Administrators can turn Calendar status on and off for everyone in their domain. After your Administrator turns on Calendar status for your domain, you can turn Calendar status on or off permanently or temporarily.
To permanently turn it on or off:
  1. Go to Google Calendar.
  2. At the top right, click Settings menu and then Settings.
  3. On the left, under “Settings for my calendar,” select your calendar.
  4. Under “Access permissions for events,” check the box next to “Show calendar info in other Google apps, limited by access permissions.” Your changes are automatically saved.

Temporarily stop notifications in Google Chat or Gmail

  1. Go to Google Chat or your Gmail account.
  2. At the top, click your status.
  3. Select Do not disturb.  
  4. To set your preferred duration, select a duration from the list or click "Until a specific time."  
  5. Click Set.

Tip: Notifications automatically turn back on after the mute duration expires. To end mute sooner, click your status and then Do not disturb and then Turn off Do not disturb.

 


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

Back to top Back to top

Was this helpful?
How can we improve it?
Search
Clear search
Close search
Google apps
Main menu
Search Help Center
false
false