Join your organization on Drive Enterprise
If you received an invitation to join your organization on Drive Enterprise, you can accept the request or do nothing to decline. To accept the request, click the Join Now link in the email, then follow the steps.
Why join your organization on Drive Enterprise?
Drive Enterprise provides these key features for improved productivity and collaboration:
- Easy document creation and sharing—Create documents, spreadsheets, presentations, and forms and share them with your coworkers and others outside your organization (if your admin allows outside sharing).
- Files available any time, any place—Get to Drive files from any location on any computer or mobile device.
- Real-time co-editing—View and add comments to files and easily track changes.
- Shared drives—Store files in secure, easy-to-manage shared spaces. Any files added to shared drives are owned collectively by the team, so everyone stays up to date.
- Custom template gallery—You can create or use custom document and presentation templates for your organization (if your admin enables this feature).
Learn more about these features and more in the Google Drive Help Center.
What happens when you join
Your admin manages your Google Drive experience
Your Drive Enterprise administrator can:
- Set document-sharing policies, such as allowing or preventing you from sharing with others outside the organization
- Access your files, even if they're not shared with anyone
- Delete your files or transfer ownership of your files to another user
- Remove your account from Drive Enterprise
When you accept the invitation to join Drive Enterprise, you’ll create a Google Account (if you don’t already have one). Here’s what you get with your account:
Key Google services
The following services are available with your account:
|Drive and Docs||✔|
|Google Payments (Wallet)||✔|
|Search and Assistant||✔|
Service and feature limitations
Some other Google features or services might not be available after you join Drive Enterprise. For example:
|Google Now||Google Now might have limited functionality, depending on your organization's Google account.|
|Photos integration with Drive||Photos to Drive integration might have limited functionality, depending on your organization's Google Account.|
|Project Fi||Project Fi might not be available to all accounts. Learn more|
If you join Drive Enterprise with an address that already uses Google services, here’s what happens:
Your Drive data becomes managed
Your admin can access, change ownership of, or delete any Drive data that's in your account when you join Drive Enterprise.
Some services and data become unavailable
- You'll lose access to a few services (and their data) that aren't included with Drive Enterprise, such as Calendar and Hangouts.
- You'll keep access to dozens of other services, including YouTube, Google Ads, and Google Analytics.
You can save important data before you join
If you want to continue to manage personal Drive data or data in services that aren't available with Drive Enterprise, do one of the following:
- Use Google Takeout to save a copy of your data.
- Change the email address for your account and continue to access all of your data. Then sign up for a new account using your work email address.
You get data back if your account is removed from Drive Enterprise
If your admin later removes your Google Account from your Drive Enterprise organization, you can resume using services such as Calendar and Hangouts. And their data becomes available again (it’s kept with your account). However, if your admin chooses to keep your Drive data with the organization, you won't be able to access it.
If an admin unlocks additional business features for Drive Enterprise or another Google service (by verifying your organization's domain name), your Google Account will be converted to a managed account.
Before the conversion, you'll receive a notification from Google. You'll then have the opportunity to do one of the following, depending on which admin converts your account:
- If your current admin converts your account, you can either back up or delete personal data, or delete your account if you like.
- If a new admin converts your account, you can discuss options for handling your account and data with your admin.
Learn more about managed accounts
Problems joining?If you have a conflicting account
If you create a new Google Account when joining your organization on Drive Enterprise, make sure you haven't previously signed up to use Google services with the same business email address. If you have, you'll see this error message: "This email address is already taken."
To use your business email address for Drive Enterprise, you'll need to remove your address from the previously created account by changing your username in 1 of 2 ways.
- You can change your username to another email address that you own.
- You can add Gmail to your account, create a new Gmail username, and remove your business email address as the alternate address on the account.
Once you complete either option and your business email address is no longer associated with a Google Account, you can sign up for Drive Enterprise with that address.
If you'd like to move data in between your old Google Account and your new account for Drive Enterprise, see Moving product data.