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Shared drive limits in Google Drive

The number of items, members, and daily uploads you can have in shared drives is limited.

Files and folders in shared drives

Item cap

A shared drive can contain a maximum of 400,000 items, including files, folders, and shortcuts. Note: This limit is based on item count, not storage use. We recommend that you keep shared drives well below the strict limit. Shared drives with too many files might be difficult to organize and search, or members ignore much of the content.

If you're a Google Workspace administrator, you can see how close a shared drive is to the item limit in your Admin console. Search for "Manage shared drives" and review the Item cap column.

Folder nesting and moving

A folder in a shared drive can have up to 20 levels of nested folders. We recommend that you avoid creating many folders in one shared drive. Members might have difficulty organizing and finding content. Instead, organize content into multiple shared drives.

When using Drive for desktop, you can’t move a folder from My Drive to a shared drive.

Uploads to shared drives

Individual users can only upload 750 GB each day between My Drive and all shared drives. Users who reach the 750-GB limit or upload a file larger than 750 GB cannot upload additional files that day. Uploads that are in progress will complete. The maximum individual file size that you can upload or synchronize is 5 TB.

Some virtual file types, such as files that link to files in other external storage systems, can’t be added to shared drives.

Membership limits

Membership Limit per shared drive
Groups 100
Total members (groups and individual accounts added as members) 600
Total individuals (individual accounts and group members) 50,000

Within the 600 member limit, a maximum of 100 members can be groups. For example, if you add 100 groups and 100 individuals as members to a shared drive, you can’t add another group as a member because that would exceed the 100 group limit for shared drive members. However, you can still add an individual. The new individual brings the total members to 201, which is below the 600 member limit.

If someone is a member of multiple groups that are members of the shared drive, they only count as one individual toward the 50,000 individuals.

File sharing limits

A file in a shared drive can be directly shared with a maximum of 100 groups.

Shared drives listed in Drive

Drive lists up to 1,000 shared drives in the left navigation. You can still access the other shared drives using the direct URL, or search for specific files and folders in the shared drives.

Note: Shared drives are automatically hidden for group members once they reach a certain number of members. This is to avoid spamming large groups with shared drive content. This occurs in two ways:

  • If a shared drive is shared directly with a group that has more than 1000 people in it. For example, if a shared drive is shared with a group that has 1200 users, for 200 of them, the shared drive will be hidden by default.
  • If a shared drive is shared indirectly with over 2500 people. For example, if the shared drive is shared with 6 groups containing 500 people each, the behavior is that the first 2500 people added (from the first 5 groups of 500 people), will see the shared drive, but then the shared drive will be hidden for the final group of 500 people because they were added beyond the 2500 limit.
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