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You can use functions and formulas to automate calculations in Google Sheets.

Tip: If you’re already familiar with functions and formulas and just need to know which ones are available, go to Google Sheets function reference.

Learn what a function is

A formula is anything that’s entered into a cell that begins with the equals character (=). For example: 

         =2+3

Formulas often include functions, but they're not required. The following example shows a formula that uses the IF and SUM functions to determine whether expenses are over or under budget:

         =IF(SUM(A2:A)>C2,"Over Budget","Under Budget")

In the example below, expenses are over budget because $350 is more than $300. 

In the example above:

  • A2:A includes all values in column A from row 2 to the bottom of the column.
  • The formula assumes expenses are in column A and the budget is in cell C2.
  • As you enter a value, a popup displays the projected output.
  • The output changes when you change any value in cell C2 or column A.

Get started with functions

  • Functions usually perform calculations on values. 
  • Values can also be called arguments or inputs. 
  • The function can have zero, one, or multiple inputs.
    • The inputs themselves may be values you type in, cells, or ranges of cells
    • Some functions have optional inputs that have default values when no values are provided.

How to use functions with:

Zero inputs

The function NOW takes zero inputs. It doesn’t need any information to tell the current day and time.

To try the function, type =NOW() into any spreadsheet cell, then press Enter.

One input

The function ABS takes one input, which must be either a single value or a single cell. For example:

=ABS(-5) or =ABS(B2)

Multiple inputs

The functions SUM and CONCAT take multiple inputs, which can be any combination of values or cell references. For example, =SUM(B1, 17, D1:D3) calculates the sum of the value in cell B1, the number 17, and the values in cells D1, D2, and D3.

Optional inputs

  • The function ROUND takes either one or two inputs and rounds the first input. 
  • You can specify the decimal place to round in the second input. 
  • If the second input isn’t specified, the function rounds to the nearest whole number. This optional input is indicated with square brackets:

     ROUND(value, [places])

For example:

     =ROUND(123.456, 2):  This function rounds the number to 2 decimal places.

     =ROUND(123.456):      This function rounds to the nearest whole number.

Learn what input a function needs

To find what input a function needs:

  • Use the Google Sheets functions list. The list includes the names and descriptions of every input. For example:

    VLOOKUP(search_key, range index, [is_sorted])
     
  • Use function suggestions. Type the function name to get the list of functions, then select the function you want to learn about.
    • You can click the arrow to check the input names or view all info about the function.
    • Each input is highlighted in green as you enter values into the function.

About the output

An output is the result of a function. For many functions, such as NOW, ABS, SUM, and ROUND, the result is a single value.

However, the output of some functions appears in multiple cells. For example, the result of the UNIQUE function is a list of the multiple, unique values from the input.

In this example, the input is a range of 7 cells and the output is 4 cells:

Related resources

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