Set a local mailbox size

When you use Google Apps Sync for Microsoft Outlook®, your mail is stored both remotely in the cloud, and locally in a mailbox (PST) file on your computer. The cloud can hold up to 30 GB of mail (or more), which is a lot more than you'd typically want to keep on your computer. The amount of mail stored locally is instead limited by Microsoft Outlook®'s mailbox size.

If you run out of space locally, older mail is removed from your computer and replaced with newer messages. But all messages remain available in your Gmail account on the web. Most people do fine with a local limit of 1GB. But to keep more mail around locally, you can choose a larger mailbox size.

  1. Click the Google Apps Sync icon in your Windows system tray.
  2. Choose Set mailbox size limit. (This command isn't available if your mailbox limit is set using a Windows registry key—see below for details.)


     
  3. Select a mailbox size from the dialog that opens. Note that depending on your computer, a larger size might degrade performance when searching and indexing.

    Why is a size option not available? If your local PST file already exceeds one of these sizes, the option is no longer available in the Set Mailbox Size dialog—that is, once you select a larger size and your PST grows to that size, you can't go back. If this happens, you can try using Outlook to compact the local PST file so it's smaller, in which case a smaller size limit might become available again.

    Does the Unlimited size option really mean unlimited? No. By default, Outlook limits the size of a local PST file to 20GB, so if you choose the Unlimited mailbox size in Google Apps Sync, your PST still won't grow beyond 20GB. To increase this limit, follow these instructions from Microsoft to change the size limit of your PST file. (Note that if you choose an Unlimited mailbox size in Google Apps Sync and your PST grows larger than your default Outlook limit, you might encounter sync errors. In addition, large PST files can create performance problems.)
     
You or your administrator can also set a mailbox size limit using a Windows registry key. In this case, the Set mailbox size limit command isn't available so you can't change your size limit as described here. For details, see Configure options and limits via the registry.