This content is likely not relevant anymore. Try searching or browse recent questions.
Google Vault questions... 2 Recommended Answers 6 Replies 10 Upvotes
1) Does Vault archive Drive files that are just owned by me, or all files I've added to My Drive?
2) Can I activate Vault to archive just Drive, and not Gmail (and do this by user as well)?
Recommended Answer Recommended Answers (2)
Recommended Answer
Most Relevant Answer
Yes. That document would be searchable as it is shared with you directly.
If it was made public (with link only) it would not be shared directly, thus then not discoverable.
If you "Add to my Drive" then it becomes directly shared and then discoverable.
Key point: If the document is unshared, then it's no longer discoverable. I have just tested this to confirm.
recommended this
marked this as an answer
Recommended based on info available
Our automated system analyzes replies to choose the one that's most likely to answer the question. If it seems to be helpful, we may eventually mark it as a Recommended Answer.
Most relevant based on info available
Our automated system analyzes the replies to choose the one that's most likely to answer the question.
Recommended Answer
Most Relevant Answer
Hi Dan Keyes,
Welcome to the G Suite Administrator (formerly Google Apps) Forum.
If you are an Enterprise subscription you can apply Drive only retention policy.
Note: Drive Enterprise customers can set retention rules only for Drive.
--
Regards
Rob Ardill
Product Expert
G Suite Administrator Help Community
Regards
Rob Ardill
Product Expert
G Suite Administrator Help Community
recommended this
marked this as an answer
Recommended based on info available
Our automated system analyzes replies to choose the one that's most likely to answer the question. If it seems to be helpful, we may eventually mark it as a Recommended Answer.
Most relevant based on info available
Our automated system analyzes the replies to choose the one that's most likely to answer the question.
Most Relevant Answer Most Relevant Answers (0)
All Replies (6)
Recommended Answer
Most Relevant Answer
Hi Dan Keyes,
Welcome to the G Suite Administrator (formerly Google Apps) Forum.
If you are an Enterprise subscription you can apply Drive only retention policy.
Note: Drive Enterprise customers can set retention rules only for Drive.
--
Regards
Rob Ardill
Product Expert
G Suite Administrator Help Community
Regards
Rob Ardill
Product Expert
G Suite Administrator Help Community
recommended this
marked this as an answer
Recommended based on info available
Our automated system analyzes replies to choose the one that's most likely to answer the question. If it seems to be helpful, we may eventually mark it as a Recommended Answer.
Most relevant based on info available
Our automated system analyzes the replies to choose the one that's most likely to answer the question.
Recommended Answer
Most Relevant Answer
Neither of my questions is answered in the links provided above.
I am ready to activate Vault for my organization, but we're not sure we want to archive Gmail for certain employees. Can I activate for Drive only for those specific people?
recommended this
marked this as an answer
Recommended based on info available
Our automated system analyzes replies to choose the one that's most likely to answer the question. If it seems to be helpful, we may eventually mark it as a Recommended Answer.
Most relevant based on info available
Our automated system analyzes the replies to choose the one that's most likely to answer the question.
Recommended Answer
Most Relevant Answer
The next question is, if I add files owned by someone else to My Drive, do those files become searchable in the Vault archive, even if the owner does not have a Vault license?
recommended this
marked this as an answer
Recommended based on info available
Our automated system analyzes replies to choose the one that's most likely to answer the question. If it seems to be helpful, we may eventually mark it as a Recommended Answer.
Most relevant based on info available
Our automated system analyzes the replies to choose the one that's most likely to answer the question.
Recommended Answer
Most Relevant Answer
Hi Dan,
Apologies if it wasn't clear.
1st link states if you have an Enterprise Subscription you can enable Vault for just Drive only. All other editions you only have the option to enable Vault (Gmail + Drive).
Vault is on for all users that have licenses. If you are using a Basic subscription, only those accounts with licenses will be subject. All other editions have it included. There you need to setup custom retention rules per OU.
If you don't want Vault on for some users you can create custom policies for Drive and not mail or vice versa. You can tell Vault to expunge email/files after 1 days if the user has deleted it.
If you don't want Vault on for some users you can create custom policies for Drive and not mail or vice versa. You can tell Vault to expunge email/files after 1 days if the user has deleted it.
Vault can search Drive for all files owned by and directly shared with the users specified in your search entry.
I trust that answers your question.
--
Regards
Rob Ardill
Product Expert
G Suite Administrator Help Community
Regards
Rob Ardill
Product Expert
G Suite Administrator Help Community
recommended this
marked this as an answer
Recommended based on info available
Our automated system analyzes replies to choose the one that's most likely to answer the question. If it seems to be helpful, we may eventually mark it as a Recommended Answer.
Most relevant based on info available
Our automated system analyzes the replies to choose the one that's most likely to answer the question.
Recommended Answer
Most Relevant Answer
Here's my concern. We are setting up Google Vault for our organization. Using me as an example, say my wife, who not a part of our organization but who has a personal Google account, shares a Google Doc for a household grocery list with me at my work address. Are you saying that that document would be then searchable by Vault administrators, since it was shared to my work account?
recommended this
marked this as an answer
Recommended based on info available
Our automated system analyzes replies to choose the one that's most likely to answer the question. If it seems to be helpful, we may eventually mark it as a Recommended Answer.
Most relevant based on info available
Our automated system analyzes the replies to choose the one that's most likely to answer the question.
Recommended Answer
Most Relevant Answer
Yes. That document would be searchable as it is shared with you directly.
If it was made public (with link only) it would not be shared directly, thus then not discoverable.
If you "Add to my Drive" then it becomes directly shared and then discoverable.
Key point: If the document is unshared, then it's no longer discoverable. I have just tested this to confirm.
recommended this
marked this as an answer
Recommended based on info available
Our automated system analyzes replies to choose the one that's most likely to answer the question. If it seems to be helpful, we may eventually mark it as a Recommended Answer.
Most relevant based on info available
Our automated system analyzes the replies to choose the one that's most likely to answer the question.
This question is locked and replying has been disabled.
Link to post
Delete post?
This will remove the reply from the Answers section.
Notifications are off
Your notifications are currently off and you won't receive subscription updates. To turn them on, go to Notifications preferences on your Profile page.
This reply is no longer available.
Badges
Some community members might have badges that indicate their identity or level of participation in a community.
