Manage group members

Set who can view, post, and moderate content

This article is for administrators. To manage your own groups, visit the Google Groups help.

Permission settings determine who can view, post, and moderate content in Google Groups. Permissions also determine who can manage members and other group settings.

Understand how permissions work

You can assign each permission to one of the default group roles—owners, managers, or members—or any custom roles you create.

You can also allow everyone in your organization or everyone on the web to have that permission, even if they’re not a member of the group. The sets of users available for each permission are set by your organization’s administrator.

For the default roles, everyone in your organization, and everyone on the web, permission settings are indicated by a slider bar showing the eligible sets of users underneath. Any custom roles you create appear in a list to the right of the slider.

If your group has external users who aren’t in your organization and you select Entire organization as the user set for a permission, the external group members do not receive the permission.

In the previous version of Groups, you had the ability exclude a subset of group members. For example, you could have selected group members for a permission but excluded group managers. The ability to set exclusions no longer exists. If you set an exclusion in the previous version of Groups, the exclusion remains in place in the new version. You can see it as a white circle above the user set name on the slider for that permission. However, if you make any changes to the permission, the exclusion disappears and you can’t revert back to it.

Assign permissions to a set of users

This task requires the Who can manage members permission.

  1. Sign in to Google Groups.
  2. Click the name of a group.
  3. On the left, click Group settings.
  4. At the top right, next to Advanced, click Turn on "".
  5. For each setting, choose which users get that permission:
    • For default roles, entire organization, and everyone on the web—Move the slider to the correct role.
    • For custom roles—Click the list next to the sliderand thenselect the role.
      Selecting a custom role assigns the permission to anyone who is assigned either this custom role or the default role you selected on the slider.
      Some permissions cannot be assigned to custom roles.
    Permission settings reference
  6. Click Save changes.

Permission settings reference

Section name
& permission setting


  • Who can view conversations
Users can view conversations in Groups if these are enabled
  • Who can post
Users can start and participate in group conversations
  • Who can view members
Users can see the group's members list

Member privacy

  • Who can contact group owners
Control who can send messages to group owners
  • Who can view member email addresses
Control who can view member email addresses

Posting policies

  • Who can reply privately to authors
Control who can send email to authors privately
  • Who can attach files
Control who can post messages with attachments
  • Who can moderate content
This includes approving, deleting, and locking messages and conversations
  • Who can moderate metadata
This includes categorizing content and all Collaborative inbox features
  • Who can post as group
This includes posting messages from the group's email address

Member moderation

  • Who can manage members
Control who is allowed to add and remove group members
  • Who can modify custom roles
Control who can create, delete, and update the name and description of custom roles
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