This article is for administrators. To manage your own groups, visit the Google Groups help.
The new Groups release has a fresh look, including controls that match Gmail and other Google services. For the next few months, however, some advanced features will only be available in the previous version, which is referred to as classic Groups.
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What you need to know about new Groups
New Groups includes most popular Groups features as well as:
- Improved navigation—Group settings are consolidated into one section for easy access.
- Streamlined group creation—A three-step wizard simplifies group creation.
- Powerful search options—New filtering and search options help you find content.
- Simplified My groups page—When you’re signed in to Google Groups (groups.google.com), you can find all your groups on the same page. If you're signed in to an account managed by your work or school, the groups and features available depend on the settings for your organization.
- Standardized messaging—Topics are now called conversations and match Gmail patterns.
- Enhanced member management—The updated Members page provides quick access to group member subscriptions and permissions.
New Groups is rolling out in stages. In the GA opt-out stage, some features will be available only in classic Groups. To use these features, you can switch between classic and new Groups as needed until the GA mandatory release of new Groups. Learn how to switch between new and classic Groups.
This article will be updated with dates for each release stage as they become available. For the latest information, follow the G Suite Updates blog.
|GA Opt-out for G Suite users||June 9, 2020||G Suite customers will automatically get the new Groups experience when they log in to groups.google.com. However, they can opt out of new Groups and continue to use classic Groups as needed. Learn how to revisit classic Groups.|
|End of period where admins can turn off access to new Groups||September 15, 2020||All users will have the option to use new Groups and will see the new UI by default. The Admin console setting to turn off new Groups access will no longer be available.|
|GA Mandatory||To be announced in the G Suite Updates blog at least 1 month before release||All users will be migrated to new Groups at this stage. Classic Groups will no longer be available.|
On an ongoing basis, many features from classic Groups are being made available in new Groups. Check back frequently to see which features have been moved to new Groups.
Features now available in new Groups
The following features are now available in both new Groups and classic Groups:
|Mobile readiness||The Groups UI refined for use on mobile devices. See Using new Groups on mobile.|
Creating Collaborative Inboxes, using Collaborative Inbox features such as assigning topics, and changing a group’s type to Collaborative Inbox.
Collaborative Inboxes you’ve created in classic Groups are accessible in new Groups.
|Labels||Replacement for tags and categories.|
|Multiple domains: Group creation||
Creating groups in multiple domains.
To use this feature, you must be signed in to a work or school account. The options you see might be different. To learn more, contact your administrator.
|Favorite conversations||Viewing all of your favorite conversations (topics) on a single page.|
|Show original message source||Viewing the source code of a message, including its headers.|
Features currently unavailable in new Groups
The following features aren’t yet available in new Groups. If you need these features, use classic Groups:
|Welcome messages||Adding or changing the group welcome message that appears above group conversations.|
|Global settings||Viewing or changing preferences and settings that apply to all of your groups.|
|Custom group roles||Creating and managing custom roles.|
If you’re using new Groups, you can go back to classic Groups any time. When you go back to classic Groups, please complete the survey to provide feedback on new Groups.
- Sign in to Google Groups.
- In the top right, click Settings .
- Click Return to classic Google Groups.
If you’re using new Groups, and you switched back to classic Groups, you can return to new Groups any time.
- Sign in to Google Groups.
- At the top left, click Visit new Groups.
You can use new Groups on your mobile device to search for and view groups, conversations, and your membership settings.
To perform tasks such as creating a group or posting to a conversation, use the full desktop version of Groups. Many popular browsers let you view the desktop version of a site on a mobile device. For example, in Google Chrome, in the top right, click More select Desktop site.
What's changing in new Groups
In new Groups, you can quickly create groups and invite members at the same time.
To streamline the process, the Group’s primary language setting has been moved out of group creation. In new Groups, this setting is now called Group email language. You can configure it under Group settings > Email options.
Location in classic Groups: Left panel > Members
Location in new Groups: Left panel > People
In new Groups, the way you view members whose messages are bouncing, as well as the moderated message list, is different from classic Groups.
|To view...||Using classic Groups||Using new Groups|
|Members whose messages are bouncing||On the left nav, click Members. The word Bouncing appears in the Delivery column of members whose messages are bouncing.||On the left nav, click Members. A red triangle appears next to the Subscription column entry of members whose messages are bouncing.|
|Moderated messages||On the left nav, click Messages > Pending Messages. You can see all messages waiting for moderation.||On the left nav, click Conversations > Pending. You can view the five most recent messages waiting for moderation. To see more messages, at the top right, click Next .|
In new Groups, to view a group’s settings, click Group settings at the bottom of the left navigation panel. To show all available settings, at the top right of the Group settings page, next to Advanced, click Turn on .
To learn more about new Group settings, see View or edit group details.
Location in classic Groups: Settings > Email options
Location in new Groups: Group settings > Email options
Location in classic Groups: Settings > Identity
Location in new Groups: Group settings > Member privacy
Location in classic Groups: Permissions > Basic permissions
Location in new Groups: Group settings > General
Location in classic Groups: Permissions > Posting permissions
Location in new Groups: Group settings > Posting policies
Location in classic Groups: Permissions > Moderation permissions
Locations in new Groups:
Location in classic Groups: Permissions > Access permissions
Locations in new Groups:
Location in classic Groups: Settings > Information
Locations in new Groups:
Topics are now called conversations to match how messages are described in Gmail.
To simplify Google Groups, the following features are planned for deprecation in new Groups.
Creating one or more canned responses to use in your posts.
Instead, you can create templates in Gmail.
|Pinning topics||Making topics appear at the top of the list.|
|Moving topics||Moving topics from one group to another.|
|Tags and categories||Using tags and categories to manage content. The functionality will be replaced by labels.|
|Group types||Creating web and Q&A forums and using forum-related features such as marking the best answer in existing groups.|
|Topic types||Creating and managing discussion and question type topics.|
|Statistical info on the About Group page||Usage graphs and other statistical information about a group.|
|Embedding groups in web pages||
Using iFrames to embed groups in external web pages. Located in classic Groups under Manage groupInformationGeneral information.
Instead, you can link to a group from an external web page and view the group in Groups.
|Some advanced keyboard shortcuts||Using key combinations to perform tasks, such as pressing g + c on the My groups page to create a group. Accessibility shortcuts will continue to be supported, however.|
|Saved searches||Saving a search so you can use it again simply by clicking the search name in the left panel.|
|Editing own posts||Allowing users to make changes to their messages after posting them.|
|Themes||Choosing a background theme for your Groups display.|
Viewing unread message counts for starred groups in the left navigation panel.
Instead, you can create a filter for your group messages in Gmail and view unread message counts there.
|User activity||Viewing activity for a user such as recent posts, total posts, posting trend per month, and group memberships.|
Viewing the My Discussions page from the left navigation panel.
Instead, you can use search to view specific groups and messages.
|Posting history||Viewing a record of a group member’s posting activity.|
Review feature availability & provide feedback
As an administrator, you don’t need to take any action to enable the new Groups experience. It will automatically be available to everyone in your organization according to the release schedule.
Because some features are not yet available in new Groups, you might want to:
- Identify any features you need that are only available in classic Groups
- Tell users in your organization about the changes
- Provide feedback on new Groups using the in-product links