Let users' Assistants access Google Workspace

As an administrator for an organization, you control whether people in your organization can access services such as Google Calendar, Meet, and Gmail, using the Google Assistant. Users can also set up multiple accounts at once on their Assistant devices. For details, see Use multiple accounts at once on your Google Assistant devices.

The Assistant now allows people to perform work-related tasks on the go or while working from home. For example, the Assistant can respond to questions and commands such as:

  • Join or dial into my current meeting.
  • What's on my schedule today?
  • Create an event for 1pm on Friday.
  • Where's my next meeting?
  • What's my first meeting tomorrow?
  • Cancel my 1pm meeting and email them that it has been closed.
  • Reschedule my next meeting and tell them we’ll meet tomorrow.
  • Send an email to my next meeting and tell them I’m running late.

Turn on access to Google Workspace

To turn on access to Google Workspace for the Google Assistant, in the Admin console, make sure Search and Assistant and User access to Google Workspace data and services are turned on for your organization. For details, see Turn Search and Assistant on or off.

Google Workspace with Google Assistant beta Program

The beta program provides early access to new and improved features on Google Workspace through the Google Assistant. Additionally, our feature support on smart devices and displays is only available to the participants of our beta program.
 
To gain access to these features, you must apply to the beta program and turn on specific services for your organization.

  1. Apply to the Google Workspace with Google Assistant beta program by filling out the Test Applicationand Pre-General Availability Program Agreement (PAPA).
  2. In the Admin console, make sure Search and Assistant and User access to Google Workspace data and services are turned on for your organization. For details, see Turn Search and Assistant on or off
    If your application is accepted, you’ll receive an email confirming your organization’s enrollment in the beta program.
  3. Notify your organization’s users that the feature is available. 
    To use the Assistant in this beta program, users must sign in to their work or school accounts on devices with the Assistant turned on.
    • Create an event with [contact name] for 1pm on Friday.
    • Call [contact name].
    • Send an SMS or email to [contact name].
    • Users can access their notes and lists, and add reminders to Keep by selecting Keep as their notes and lists provider. For details, see Settings.
    • Users can also join Meet calls by saying to the Assistant on the Google Nest Hub Max:
      • OK, Google, join my meeting
      • Start a new meeting
      • Join a Meet call using a meeting code

Set up access to Nest smart displays and speakers with Google Workspace 

Currently only supported in beta.

If administrators restrict certain services, users might have issues on Assistant smart displays and speakers, such as Google Nest Hub or Google Nest Hub Max. To resolve this in the Google Admin console, change the access for Nest Hub to trusted. For more information, see Manage access to apps

If the product’s app is listed in the Admin console...

  1. Sign in to your Google Admin console.

    Sign in using your administrator account (does not end in @gmail.com).

  2. From the Admin console Home page, go to "" and then Security and then API controls.
  3. In the App access control panel, click Manage Third-party App Access.
  4. Check the box next to the app you want to manageand thenclick Change access.
  5. Select Trustedand thenChange.

If your app is not included in the list...

  1. In the App access control panel, click Manage Third-party App Access.
  2. Click Configure new appand thenOAuth App Name or Client ID.
  3. Enter Google Nest Hub or Google Nest Hub Maxand thenclick Search.
  4. From the list of search results, point to the app that you want to manageand thenclick Select.
    Note: If you're configuring by OAuth App Name or Client ID, check the boxes for the client IDs that you want to configure, then click Select.
  5. Select Trustedand thenConfigure.

Settings automatically apply within a few hours or after the user restarts the device. 

Note: Resetting a user’s password might not automatically revoke their access to Google Workspace services from all Google Assistant devices, such as Nest products. For details, see Automatic OAuth 2.0 token revocation upon password change.

​Related topics


Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

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