Here are common questions for admins about storage space for your organization's files. If you're planning to change Google Workspace editions, you want to be sure you get the storage you need.
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What are Drive storage and upload limits?Drive storage is shared between Google Drive, Gmail, and Google Photos. The amount of storage for each user depends on your type of account:
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2 GB per user |
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30 GB per user |
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30 GB per user |
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2 TB per user added to pooled storage |
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5 TB per user added to pooled storage |
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1 TB per user added to pooled storage, up to a maximum of 25 TB. |
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As much as you need.* For details, contact a Google Sales representative. |
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100 GB per user added to pooled storage, |
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15 GB per user |
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100 GB per user added to pooled storage, up to a maximum of 2 TB |
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Unlimited storage |
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100 TB pooled cloud storage Additional storage:
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15 GB |
* Google provides an initial 5 TB of pooled storage for each user. If your organization has 5 or more users, you can request additional storage by contacting Google Workspace support. For more information, see the Google Workspace Services Summary.
If needed, you can upgrade for more storage, or, for Education customers, you can buy licenses.
Upload limits
Individual users can only upload 750 GB each day between My Drive and all shared drives. Users who reach the 750-GB limit or upload a file larger than 750 GB cannot upload additional files that day. Uploads that are in progress will complete. The maximum individual file size that you can upload or synchronize is 5 TB.
The following files count toward storage:
Google Drive
- Files in Google Drive, which includes PDFs, images, videos, and Meet recordings.
- Files created or edited after May 2, 2022 in collaborative content creation apps like Google Docs, Sheets, Slides, Drawings, Forms, Recorder, and Jamboard.
- Content in shared drives.
If a file is in more than one folder in Drive, it still counts only once toward your storage quota.
Gmail
- Messages and attachments, including items in your Spam and Trash folders.
Google Photos
- Original quality photos and videos backed up to Google Photos.
- High quality (now named Storage saver) and Express quality photos and videos backed up to Google Photos after June 1, 2021. Any photos or videos you've backed up in High quality or Express quality before June 1, 2021 will not count toward your Google Account storage. Learn more about this change.
Content created with My Maps doesn't count toward your organization's storage quota.
Starting on May 2, 2022, new and updated Google Docs, Sheets, Slides, Forms, Drawings or Jamboard files will count towards your organization's storage quota.
See the storage status for your entire organization
You can see your storage use in a few ways. The easiest is the storage management tool:
You must be signed in as a super administrator for this task.
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Sign in to your Google Admin console.
Sign in using an account with super administrator privileges (does not end in @gmail.com).
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From the Admin console Home page, go to Storage
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- At the top you can see how much Workspace storage your organization is using.
If you're not a super administrator, review the Accounts report:
- Go to the article View Apps reports for your organization.
- Follow the steps on how to go to the Accounts report
Total storage used.
See the storage status of a single user
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Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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From the Admin console Home page, go to Users.
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Click a user to open their account page.
At the top of the page, you can see the percentages of mail and Drive storage utilized by the user.
Your users can see how much space they have available by going to https://drive.google.com/drive/quota.
Drive storage is for users and Cloud Storage is for developers.
Multiple revisions of a file are available online, but only the latest version is available on your computer. The online revisions don't count toward your storage quota unless you explicitly decide to keep older revisions.
No. Only one version counts against your storage quota.
No. Files that have been shared with you in Drive never count toward your storage limit, even if you move them to My Drive. For details, go to Manage files in your Google Drive storage.
With Google Drive for desktop, this is no problem. Your files are stored exclusively online unless you make them available for offline access.
The user can still access any files already in Drive, but they won't be able to add more files until they're under quota or have their quota increased.
Starting May 2, 2022, new and updated Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files will count toward Drive storage. Existing files within these products will not count toward storage, unless they’re modified on or after May 2, 2022. If a user is over quota, they can’t create new files in these products. Until they reduce their storage use, neither they nor anyone else can edit or copy their affected files, or submit forms they own. Learn more
Organizations that need additional storage should upgrade their Workspace edition.
Ultimately, you are limited to the amount of storage described in our terms of service, and we reserve the right to disable uploads to Drive if you exceed your limit.
